Public Works Administrative Assistant

Description

Public Works Administrative Assistant I
Assistant I, Salary Range E09

Public Works Administrative Assistants coordinate assigned activities with other departments, outside agencies, and the public; provides highly complex administrative support to the Public Works/Emergency Management Director; acts as administrative assistant to LEPC, Planning Commission, and various advisory boards, and to the Road, Buildings and Grounds, Water, and Landfill departments.

Essential Functions: The class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skill.

Public Works Administrative Assistant I: Works under direct supervision within established and fairly clear guidelines and procedures.

• Acts as receptionist to greet, receive, and screen visitors and telephone calls; takes messages; provides factual information regarding department records, services, functions, and program activities which require some interpretation of rules, policies, and/or procedures; receives complaints and attempts to resolve them.
• Acts as an assistant for one or more supervisors within Public Works.
• Opens and distributes incoming mail; processes outgoing mail; posts and distributes notices, flyers, and bulletins; maintains departmental filing systems; maintains calendar of scheduled events, schedules meetings using County audio/visual platforms and equipment; explains proper use and completion of forms and documents.
• Receives and enters utility meter readings; prepares and processes monthly water bills and construction water usage, Landfill, and fuel reimbursement bills; tracks and processes notices for all late accounts.
• Receives and posts utility payments; assists customers with account questions; traces errors for correction; and prepares bank deposits.
• Receives and verifies invoices, vouchers, and related materials; tabulates amounts; codes data for processing; posts information to appropriate accounts, logs, and reports using programmed software to meet organizational needs.
• Gathers and drafts information for use on County website, social media, newsletters, and other Community Outreach programs; communicates with vendors, county departments, outside agencies, and general public.
• Makes arrangements for various meetings and travel.
• Assists in gathering information for yearly Consumer Confidence Reports (CCR) to support the preparation process.
• Assists department supervisors with obtaining quotes; purchases of bulk material and capital outlay items.
• May staff the Opera House and Museum in the absence of the Senior Facilities Operations Assistants by answering telephones, taking messages; provides tours and information about the historical buildings and the town; sells merchandise. May assist Senior Facilities Operations Assistant with large conventions, events at the Opera House; cleans the Opera House after events during the absence of the Senior Facilities Operations Assistant.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Valid Nevada Driver's license

• Public Works Administrative Assistant I:
  High School diploma/GED; AND one (1) year of varied clerical work experience is preferred.

Knowledge Of: Basic computer office operations, specifically word processing and spreadsheets and/or database operations; basic record keeping and bookkeeping principles and practices; correct English usage including spelling, grammar, and punctuation; measures needed to deal effectively with coworkers and those in various levels of the organization’s governing body and management structure; organization structure and operation of local…