Executive Assistant, Customer Service & Planning and Digital Transformation & Productivity

Location: Madrid

Executive Assistant - Customer Service & Planning and Digital Transformation & Productivity, Spain

What do you become a part of:

This role will be supporting two VP's in Customer Service & Planning and Digital Transformation & Productivity within Central Customer Services and Supply Chain.

Responsible for providing a high quality of Executive Assistant support. This is a busy, challenging and complex position requiring the EA to be able to multi-task, prioritise requests and work to tight deadlines. Also involves working closely with other Executive Assistants within the business who are located across various countries.

What you will do:

* Responsible for arranging and booking all travel on a frequent basis, ensuring transfers to and from airport /hotel, hotel arrangements

* Reviewing on a daily basis the VP's schedule, meeting arrangements and ensuring meeting requests are dealt with promptly

* Assisting with the planning and organisation of Customer Service & Planning team events

* Organize and coordinate schedule of meetings and appointments for the VP

* Ensure accurate and timely authorisation/process of invoices, expenses, holiday requests in appropriate systems

* Create and submit expenses for approval on a monthly basis

* Creation and management of Purchase Orders / CCEBUY

What we expect from you:

* Significant experience in an administrative role at Executive level and strong project management skills.

* Ability to communicate effectively, organize and plan your time efficiently, anticipate needs, and prioritize work to deadlines.

* Ability to take initiative, willingness to adapt, ability to relate easily to others and your sense of confidentiality are critical success factors.

* Proficient in the use of MS Office, including Excel, Word & Power Point

* Attention to detail and problem solving skills

* Excellent written and verbal English communication skills. Additional languages an advantage but not essential

* Excellent planning and organisation skills

* Cultural awareness

* Must be flexible and able to work in a demanding environment

* Experience working in a global organization an advantage

* Ability to maintain confidentiality and handle sensitive information with discretion

* Role is at a full-time base

What we offer:

* Permanent contract

* Competitive compensation package aligned with the level of responsibility

* Opportunity to work in an international environment surrounded by top professionals

* Meal voucher (restaurant card)

* Employee share purchase plan

* Access to physical and mental wellbeing platforms

* Discounts portal
* …