Administrative Assistant In Grimes,IA Job Grimes Iowa USA,Administrative/Clerical

Position: Administrative Assistant In Grimes, IA 50111
Location: Grimes

Title:
Administrative Assistant

Duration: 12 Months

Location:
Grimes, IA 50111

Description:

Job Purpose:

Performs moderately complex clerical and administrative duties with moderate supervision. Coordinates, tracks and reports data, completes projects and supports the effective operation of the work group or department.

Duties/Responsibilities:

Answers and screens incoming calls to provide information and direct calls to appropriate staff. Requires a thorough knowledge of a department or work groups and an ability to interpret policies, procedure, and practices within the assigned areas.
Attends and participates in departmental meetings. May organize, provide input, take minutes, and distribute information.
Organize and plan internal / external meetings.
Composes and/or prepares correspondence, spreadsheets, and presentations. Proofreads for content and typographical errors and supplies correct spelling, punctuation and grammar as needed.
Plan and execute event details (food and beverage details, audio visual needs, entertainment, speakers, agenda, air and ground transportation, etc.) for meetings and events.
Coordinate and schedule customer tours, field days, training sessions, and/or customer events and crop shops.
Establishes and maintains files, reports, and other hardcopy of computerized information related to departmental operations. Information may be highly confidential.
Work with external vendor to contract events and financial reporting on events.
Manage distribution lists
Maintains and updates calendars for supervisor, departments, and/or building.
May assist in department budget preparation and with related program expenses.
Responds to employee inquiries about department or company programs, practices and procedures.
Help to define/facilitate policies for station (ie; CHT, Clothing requests, Weather, etc)
Be a champion for ADP timecard program, GrowU training, & I-9 coordinator
Codes, verifies, and processes credit card expense reports and invoices
Provide support on asset verification
May help with setting up interviews for potential job applicants when applicable.
Support the hiring/onboarding of employees.
Coordinates and schedules travel and hotel arrangements.
Manages facility moves, overall issues involving maintenance, janitorial services, vending, and any other work as needed.
Support RSPL with managing Corrective and Improvement Actions plans
Processing Competitive product
Invoices
Validating the photos
Saving photos to the LAN
Assist with contract administration duties, office supply and equipment ordering as well as other purchasing needs.
Resolve routine and non-routine inquiries.
Perform other duties as assigned.

Education:

High school diploma (or equivalent) plus additional courses in office administration or computer training.

Experience:

At least two to three years of related administrative work experience

Other qualifications:

General knowledge and technical skills related to the assigned department or work group
Knowledge of various computer software and application tools
Strong interpersonal skills and ability to develop and maintain effective relationships
Strong oral and written communication skills
Demonstrated customer service skills
Demonstrated problem-solving and analytical skills
Demonstrated computer proficiency including use of spreadsheets or database systems
Ability to manage multiple tasks and competing priorities
Ability to work effectively as part of a team
Ability to maintain and protect confidential information
Attention to detail
Problem Solving skills
Decision Making