Coordinator Retreat Center; part-time

Job Description

Helps coordinate retreat reservations, including pricing, billing, payments, setup, meal requests, and guest communication. Works with retreat staff, university departments, vendors, and guests to ensure smooth operations. Orders supplies, manages maintenance-related purchases, oversees the gift shop, maintains sales records, and answers customer questions.

20-25 hours/week (required: Monday 8a-5p, other days/hours are flexible).

$15/hour

• Scheduling/Reservations:
  Receives, processes, and inputs event requests into reservation software and coordinates logistical space usage. Maintains and updates reservation scheduling systems. Knowledge of event space usage, services, and set‑up capabilities. Communicates expectations of room usage, meal details, and private sessions to other retreat center departments.
• Organizational/Logistical Support:
  Assists in contract creation, invoice creation, and reservation management (room setups, etc.). Communicates with individuals across the university departments. Processes accounts payable, works with vendors for maintenance/improvement, and orders supplies needed. Prepares monthly reports and daily business office reports. Provides financial deposit for the business office. Resolves most questions and problems independently. This role is responsible for notification and enforcement of rules and regulations specific to university contracting.
• Supplies/Maintenance:
  Orders supplies and works with vendors. Processes invoices and contracts. Handles accounts payable for the retreat center and assists in budgeting preparation.
• External/Internal Client Support:
  Provides event support by assisting guests with reservations, event needs, and logistical consultation. Executes the pricing of contracts to include all set‑up, rental, and room fees. Confirms reservation status and needs prior to event and follows up with client satisfaction afterward to ensure a seamless event experience.

• High school diploma or equivalent required.
• 4 years’ administrative experience needed: experience with cash, credit card payments, checks, and bookkeeping is helpful.
• Knowledge of Microsoft Office products, including Word, Excel, and PowerPoint.
• Demonstrated customer service focus and ability to resolve conflict and deal with demanding clients.
• Ability to think independently, analyze problems, and reach solutions.

Creighton University is committed to providing a safe and non‑discriminatory educational and employment environment. The University admits qualified students, hires qualified employees, and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

Creighton complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources ighton University seeks candidates who understand, respect, and can contribute to the University’s mission and values.