Sales Support Administrative Coordinator

Sales Support Administrative Coordinator at Modern Office Methods

Position Sales Support Administrative Coordinator

Latest job information from Modern Office Methods for the position of Sales Support Administrative Coordinator. If the Sales Support Administrative Coordinator vacancy in Cincinnati matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Modern Office Methods for the position of Sales Support Administrative Coordinator below matches your qualifications.

SALES SUPPORT ADMINISTRATIVE COORDINATOR

The Sales Support Coordinator provides critical administrative and operational support to a team of outside sales executives. This role is responsible for ensuring sales opportunities move efficiently from proposal through final processing by managing documentation, verifying accuracy, and coordinating across internal teams.

This position operates in a fast‑paced, high‑volume environment, supporting multiple sales representatives simultaneously and balancing competing priorities to meet tight deadlines.

• Support approximately 10 sales representatives by managing the administrative and documentation process for deals from pre‑sale through final order processing.
• Prioritize and manage multiple urgent requests from sales reps to ensure timely and accurate deal progression.
• Verify existing client configurations to support upsell opportunities and ensure consistency in new proposals.
• Prepare accurate sales documentation, including pricing, discounts, and required attachments, for sales rep review and client signatures.
• Review and finalize all signed paperwork to ensure completeness and accuracy prior to submission to corporate order processing.
• Enter and maintain accurate sales deal information in the CRM system for new proposals and orders.
• Ensure new proposals align with previous client configurations when applicable.
• Provide backup support to ensure all orders are complete and in good condition for efficient processing through the corporate order process.
• Conduct research and gather necessary information for sales representatives and clients.
• Retrieve and compile data from internal accounting systems and document management systems.
• Communicate with clients when sales representatives are unavailable, maintaining professionalism and responsiveness.
• Collaborate with internal departments and leasing partners to resolve sales and client inquiries.
• Utilize Excel to perform cost analysis and support pricing decisions.
• Process orders for Managed Print Services (MPS), MFD, Production, and Solutions offerings.

• Strong Time Management and Prioritization Skills
• Attention to Detail and Accuracy
• Ability to Work Effectively in a Fast‑Paced, High‑Volume Environment
• Customer/Client Focus
• Technical Capacity
• Communication and Interpersonal Skills
• Personal Effectiveness and Credibility
• Meticulous attendance

In this role, success is defined by the ability to manage a high volume of sales support activities with speed, accuracy, and strong communication.

• Deals move quickly and smoothly:
  Sales representatives can rely on you to keep opportunities progressing without delays or bottlenecks.
• High level of accuracy:
  Orders, proposals, and configurations are completed correctly the first time, minimizing rework and errors.
• Strong prioritization:
  You effectively manage competing requests from multiple sales reps and consistently focus on the most critical and time‑sensitive work.
• Ownership and accountability:
  You take responsibility for your work from start to finish, follow through on commitments, and proactively address issues before they escalation.
• Proactive communication:
  Sales reps, internal teams, and clients are kept informed of status, timelines, and any potential issues.
• Ability to work under pressure:
  You remain organized, responsive, and professional in a fast‑paced, deadline‑driven environment.
• Trusted partner to sales:
  Sales reps…