Clerical Aide Ends

clerical aide – one year only (21 hrs/wk, ends june 2027)

poulakidas elementary school

education support professionals – esp/classified – clerical

job number

open date: 06/16/2026

under general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required.

• acts as receptionist: answers telephones, greets visitors, answers questions or directs the public to appropriate individuals, screens visitors, sorts and distributes mail, arranges appointments, enrolls and withdraws students, manages related entry and exit forms, maintains records of departmental personnel, and places messages for busy or unattended extensions.
• types routine correspondence, reports, forms and notices from rough copies or manual dictation; proofreads; prepares and assembles materials; organizes and maintains filing systems; performs simple research to assist in answering inquiries.
• assists in preparing federal, state, and district reports requiring data assimilation and statistical data; performs student attendance office duties; posts information to permanent records including attendance and grades.
• performs duties related to infinite campus data clean‑up and input, ensuring all fields are complete for enrolled students; supports record requests for parents; ensures correct primary home language entry; verifies data elements associated with pulliam implementation; supports count day dry run and reports; supports mandatory state reports; balances monthly school reports; generates the master register.
• for incumbents assigned formal bilingual duties: provides verbal and basic written translations, answers telephone requests, serves as point of contact for parents, students, and community representatives; greets and assists students, staff and parents; assists with attendance, interpreting responsibilities in discipline issues, parent conferences, iep meetings, open houses, and parent meetings; communicates policy to parents and students; assists administration in problem solving;
  
  and acts as interpreter for parents.

education/experience

• equivalent to a high school diploma
• two (2) years of progressively responsible clerical experience

knowledge of

• grammar, spelling, vocabulary, and simple mathematical computations
• modern office practices, procedures, and equipment
• computer familiarity

skill at

• using good judgment in applying established guidelines to solve work problems
• working independently in completing tasks and maintaining standard correspondence, files, and reports
• providing good and responsive customer service
• establishing and maintaining effective working relationships
• communicating with diverse groups
• displaying tact and courtesy
• maintaining confidentiality
• understanding and carrying out written and oral instructions
• efficiently operating typewriters and standard office machines

licenses/certificates

incumbents assigned formal bilingual duties must demonstrate basic oral spanish translation competencies by passing a spanish language certification program (level one) offered by tmcc. Successful applicants will complete a competency exam coordinated and paid for by wcsd and administered by tmcc.

special considerations

incumbents with bilingual responsibilities may be required to work a flexible schedule, which may include evening hours.

this job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties as may be required by their supervisor.

this position is a one year only position ending june 2027.

sch a: $15.44 (entry step)
sch b: $18.56 (entry step)

salary increases and decreases are subject to adjustment each fiscal year. New employees are normally placed on the entry step of the grade.

benefit packages are available for all employees. Eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of…