Office Administrator

The primary objective of the plant Office Administrator is to ensure that all administrative needs within the Envera LIC, LLC facilities are met; to ensure the efficient and cost-effective operation of the office; and to provide direct administrative support to the HR Business Partner, General Manager, Director of Sales & Marketing, and other department managers. The Office Administrator reports directly to the HR Business Partner.

Essential Duties and Responsibilities include the following and other duties as assigned.

• Promotes, leads, and adheres to a culture of safety awareness and engagement in compliance with the company’s safety policies.
• Ensure that all administrative and clerical needs within the facility are being met in accordance with specified professional standards as prescribed by company management.
• Lead the coordination of employee engagement activities and meetings, as well as compose team communications through various platforms (quarterly meetings, workplace postings, etc.)
• Assist with the processing of onboarding activities including ensuring pre-employment paperwork is completed, organizing orientation paperwork, reserving rooms, generating communications.
• Maintain office procedures, systems, workflow, and resolve office concerns.
• Maintain a working knowledge of all office equipment/systems for problem resolution and assisting employees (Microsoft Outlook/Teams, HSI and Salesforce)
• Maintain physical aspects of the office space in an effective manner, managing the maintenance and organization of the environment, collaborating with Maintenance and IT teams, when necessary.
• Manage the employee process including scheduling interviews, onboarding details.
• Manage the employee uniforms process in coordination with the Industrial and Lab departments.
• Manage office supplies inventory and procurement of necessary equipment, materials, or items for the office.
• Process invoices in accordance with established procedures and serve as point of contact for internal and external questions concerning invoicing.
• Welcomes guests and customers by cheerfully greeting them, in person or on the telephone, answering or directing inquiries.
• Directs visitors by maintaining employee and department directories, giving instructions.
• Coordinate lunch ordering for company.
• Sort, distribute, process incoming and outgoing correspondence (i.e., mail, letters, memos, proposals, dictation tapes, reports, and presentation assembly, binding, collate, file, photocopying, expense statements, etc.)
• Files financial reports in a timely manner in accordance with preferences (i.e., paper files, binders, electronic, etc.)
• Complete administrative support required by the plant HR and Plant Manager, including word processing, creating spreadsheets, arranging appointments, running company errands, and coordinating travel needs.

Other duties as assigned.

This job has no direct personnel supervisory responsibilities.

Understand and follow all environmental, safety, quality, and legal regulations for the area in which they work.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires developed office skills, computer experience and competence in using current office software.

Advanced knowledge of Microsoft Office (including Word, Excel, Access and e-mail) required.

This position requires a high level of multitasking in a fast-paced environment while maintaining excellent customer service.

Ability to organize and prioritize assignments to meet deadlines required.

Demonstrates a high degree of self-motivation and initiative.

Must be adaptable and flexible in dealing with a variety of priorities and people.

Must be comfortable working in ambiguous and/or stressful situations.

Must maintain confidentiality of information.

Excellent organizational and leadership…