Administrative Assistant to Academic Dean

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GENERAL

JOB SUMMARY:

This is a full-time position located on the Estherville Campus. Primary responsibility is to assist the Dean in the performance of his/her duties/activities. Organizational skills, initiative, and self-motivation are essential. Position includes coordination and scheduling of meetings for the Dean processing communications to/from the Dean to students, faculty, and staff. Position also includes completing purchase requests for faculty, processing payments and requisitions, and other miscellaneous clerical tasks.

A strong commitment to customer service and student centeredness is essential.

Position:
Administrative Assistant to the Academic Dean
Classification:
Professional Support A
Department:
Dean’s Office
Report to:
Dean of Arts & Sciences and Academic Success

ESSENTIAL DUTIES & RESPONSIBILITIES (% OF TIME):

• Schedule appointments with/for the Dean and maintain calendar, meetings, phone calls, etc.
• Process time sheets, requisitions, leave forms, and other forms or reports submitted to the Dean’s Office.
• In the Dean’s absence, assist faculty, staff, and visitors in resolving problems or answer inquiries.
• Process and maintain budget requests and reports using the College software system.
• Keep the Dean informed of Campus events, incidents or occurrences affecting the welfare of students or staff.
• Maintain files and documents.

Frequent (34-66%)

• Prepare agendas, attend meetings, take minutes, and distribute accordingly as directed by the Dean.
• Coordinate scheduling of meetings and other events hosted by Dean.
• Review and verify monthly mileage and expense reimbursements.
• Assume duties of other office personnel in their absence as needed.

Occasional (10-33%)

• Print operational reports as requested.
• Coordinate travel arrangements for the Dean.
• Work with faculty on contract calendar and semester schedule completion.
• Assist Records office and Dean with course schedule preparation.
• Coordinate special events or college-wide activities as directed by Dean.
• Perform additional duties as requested by the Dean.

KNOWLEDGE, SKILLS & ABILITIES:

• Represent the college in a positive manner to prospective, former, and current students, staff, and the community.
• Ability to access, input, and retrieve information from a computer.
• Must be enthusiastic and energetic in performance of assigned duties and responsibilities.
• Ability to effectively perform tasks in a fast-paced environment with constant interruptions and adapt as needed.
• Organization is essential for this position.
• Ability to read and understand written and oral communication/instructions.
• Ability to take initiative and work independently.
• Ability to assume responsibility, deal effectively with problems, and exercise good judgment when making decisions.
• A thorough knowledge of office procedures, telephone etiquette, and basic office equipment, as well as correct English usage, grammar, punctuation, and arithmetic is required.

SPECIAL DEMANDS:
Sedentary to light work. May be required to travel utilizing personal vehicle. Must have valid driver’s license, good driving record, and provide proof of insurance.

Employment with Iowa Lakes Community College is dependent upon successful passage of a criminal background check. Must be legally eligible to work in the United States without employer sponsorship. Iowa Lakes Community College participates in the federal E-Verify program.

MINIMUM QUALIFICATIONS:

An Associate Degree or three or more years of experience in a related area are preferred. (A Bachelors’ Degree in a…