Part-Time Secretary

Secretary

The Secretary provides administrative and clerical support to faculty, staff, and students at the Page Fremont County Center. This role ensures the smooth daily operation of the Center by managing communications, coordinating schedules, maintaining records, and assisting with student services. Responsibilities include greeting visitors, answering phones, preparing documents, processing forms, and supporting Center events. The Secretary serves as a key point of contact for the Center, demonstrating strong organizational skills, attention to detail, and a commitment to providing excellent customer service in an educational environment.

This position may require two nights a week and occasional weekends.

Job duties include serving as the first point of contact for students, staff, and visitors; answering and routing phone calls, emails, and other communications promptly and professionally; maintaining office records, files, and databases, processing forms, documents, and confidential information; assisting Center Director with scheduling and preparation of materials; supporting student services functions, such as intake, directing students to resources, and processing routine requests;

managing the efficient operation of the Page Fremont County Center office, including support for all programs (college credit, adult and continuing education, HiSET and others); collecting data for reports and student records for Center programs in a systematic and timely manner; assisting in the preparation and maintenance of the semester schedule; updating and printing all class rosters for the Page Fremont County Center;

assisting with building maintenance; assisting with recruitment and marketing; assisting in coordinating meetings and events; responsible for typing correspondence, reports, and educational materials; maintaining cooperative and effective working relationships with staff across the Centers and main campus; assisting with Continuing Education registrations and certificates; assisting students with the onboarding process; assisting in proctoring exams; securing and safely storing testing materials;

managing related instructions and testing software; entering test scores into the Etrieve and Elevate systems; responsible for opening, sorting, and distributing mail; monitoring the use of laptops and coordinating with IT to resolve technical issues; performing receptionist duties; coordinating communications and collaborating on activities with other educational institutions, vendors, external organizations, and the public; proofreading marketing materials, reports, correspondence, flyers, and other documents;

assisting with participant registration and managing payment/cashier duties; performing a range of tasks using various computer systems and software applications; creating, updating, and maintaining electronic calendars; assisting with the annual fundraising event for student scholarships; and responsible for performance of other duties as assigned by the Page Fremont County Center Director, Director of Community Education or Vice President of Business and Community Education.

Qualifications include a high school diploma required with one year of administrative assistant experience preferred; proficient computer and keyboard skills; strong written and verbal communication abilities; effective time management; solid understanding of standard office practices, including basic bookkeeping; ability to type at least 50 WPM; working knowledge of Zoom software and related equipment, as well as copiers, printers, and other office devices;

ability to pass a background check; valid U.S driver's license and good driving record; ability to lift up to 10lbs; ability to drive company owned or personal vehicle.

Cognitive requirements include reading, writing, calculating; social interaction skills; reasoning/analysis; works with minimal supervision.