Administrative Assistant

Areas of Accountability

All areas of accountability to be delivered with GRIT - our values of Generosity, Relationships, Integrity, and Teamwork.

• Phone Coverage
• Administrative Support
• Company Mail
• Route Tickets

• Maintain highest level of confidentiality, customer service, and professionalism to promote a positive image of the Company.
• Receptionist duties: greeting visitors, phone coverage, and general office housekeeping.
• Receive, sort and distribute incoming mail and prepare outgoing mail.
• Assist team members with entering incoming and outgoing invoices into Navision Dynamics and receiving purchase orders.
• Ensure invoices and plant receipts are properly coded for job costing purposes.
• Enter maintenance job journals to maintain accurate tracking of equipment and parts inventory.
• Assist in providing documentation during accounting audits.
• Record driver’s route tickets.
• Maintain electronic and hard copy records and office filing, as needed.
• Stocking and inventory of supplies, as needed.
• Provide administrative and accounting support to managers and corporate staff, as needed.

Situations may arise that require employees to temporarily or permanently assume responsibility for tasks not specifically outlined in this job description. Employees may be requested to work additional hours and/or accommodate a heavier than normal workload.

• Associate degree in Business or related field, preferred; or comparable education and/or experience.
• Previous office experience preferred.
• Ability to work 40 hours per week; overtime as needed.
• High level of proficiency, accuracy, discretion, and confidentiality.
• Proficient written and verbal communication skills.
• Proficient in Microsoft Office – Word, Excel, and Outlook.