Administrative Assistant

* Position-
- * ADMINISTRATIVE ASSISTANT
* Reports-
- * To Senior Pastor
* Compensation Paid--* $17- $20/hr based on experience. Paid on 20th of each month via direct deposit
* Work Schedule-
- * Part-time position, 20 hours per week To cover Monday-Thursday 5 hours per day between 9 AM-5PM (start and end times flexible but must be consistent) except holidays
* Benefits-
- * 2 weeks paid vacation per year (after 90-day probation period), in addition to Federal holidays that fall in work week. This position does not qualify for health and retirement benefits Ministry Expectations

• Living as Disciples of Christ: A core expectation is to live daily as disciples of Jesus Christ, making known your desire to follow Him. Share your faith and invite others to follow Christ.
• Adhere to the General Rules: his includes “doing no harm, doing good and attending upon all the ordinances of God”, which encompasses practices like worship, prayer, scripture reading and fasting.
• Strengthen Church Ministries:
  This is done through faithful participation in prayers, presence, gifts, service and witness. All members are called to be servants of Christ in their daily lives including their work, family and community involvement.
• Stewardship:
  Responsibly managing God-given resources, including one’s body, talents and the environment.

• Working with all professional staff and volunteers in applying secretarial assistance that relates to the work of the church.
• Supporting the professional staff in their work to plan, maintain, coordinate and implement the programs and activities of the church.
• Serving as the communication link for all administrative and program work areas of the church.
• Meeting and assisting all who enter the church building in the Spirit of Christ.
• Following the policies/procedures of the FUMC.
• Following FUMC Children and Youth Protection Policy.

• Proficient in Microsoft Word and Excel
• Personable and comfortable answering phone calls and emails
• Show outstanding hospitality to visitors and direct them to appropriate staff
• Be organized, have time management skills, and adhere to deadlines
• Work under limited supervision and be a strong self-starter
• Maintain confidentiality
• Be punctual
• Have outstanding knowledge and command of the English language
• Have attention to detail
• Experience in Planning Center, church management software, is a plus

Be accountable to the pastors regarding the functions and duties of the church in supporting the administrative responsibilities of the church office.

• Carry out the administrative duties to assist the church staff and congregation.
• Receive and welcome visitors and church members to the church.
• Answer the phone and direct calls to appropriate church staff, keeping information up to date for recordings.
• Take care of all mail and office email functions.
• Maintain the online church calendar.
• Coordinate church activities by assigning rooms to committees and organizations meeting in the church.
• Post daily assigned meeting room agenda on entry-way monitor.
• Notify the marketing coordinator of relevant church events to be promoted.
• Notify custodian of funerals, weddings, and other special events.
• Provide secretarial support for all committees of the church as needed.
• Maintain church membership records, to also include baptisms, weddings and funerals in the database, including follow-through as necessary with other churches for transfer of memberships, etc.
• Prepare all certificates for the pastor’s signature.
• Maintain the Resource Room (including Upper Room publication) with updated information.
• Create events, sign-ups and forms in Planning Center as needed.
• Help to prepare the year-end data documents for the annual charge conference in the fall reports and collect data for the Annual Statistical Report for the Iowa Conference after the end of the year.
• Prepare and send the weekly Home Touch mailing to those with limited mobility.
• Attend the weekly staff meeting and with Pastor’s direction, create agenda for the meeting.

• Inform outside organizations of church policies.
• Manage check-out policy and procedure for church keys.
• Keep…