Administrative Assistant​/Office Manager

Administrative Assistant/Office Manager

We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives. The ideal candidate will demonstrate strong communication skills, a process-driven mindset, and the ability to handle multiple tasks efficiently.

Responsibilities:

• Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.
• Maintain executives' calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.
• Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.
• Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.
• Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.
• Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.
• Oversee office supply inventory and place orders to ensure necessary resources are available.
• Assist with social media efforts, including creating graphics and advertisements to enhance online presence.
• Process expense reports, enter invoices, and handle daily cash receipts accurately.
• Provide exceptional customer service by addressing inquiries and supporting operational needs.

Why work here:
This company provides a laid back and relaxed work environment, is very family oriented, and has a work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!