Receptionist & Facilities Coordinator Renewable

Job Title:
Receptionist & Facilities Coordinator (2-Month Contract, Renewable)

Location: Singapore
Salary: $2,600 per month
Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
Contract Duration: 2 Months (Renewable)

Attire: Office Attire with Blazer

• Welcome and register visitors, guests, and contractors professionally.
• Manage incoming calls, emails, and general enquiries.
• Handle incoming and outgoing mail, including local and international mail distribution.
• Coordinate courier services and parcel management.
• Ensure the reception area remains tidy, presentable, and well-organized.
• Maintain proper issuance, tracking, and return of visitor badges, access cards, and borrowed items.

• Support daily facilities operations and office administrative functions.
• Manage training room and meeting room bookings through Outlook Calendar.
• Coordinate room setup requirements, including seating arrangements, microphones, and audio-visual support requests.
• Liaise closely with meeting hosts and stakeholders to ensure event and training requirements are met.
• Assist in tracking facilities requests and following up with vendors and service providers.
• Ensure fire evacuation routes and office safety information are properly communicated and maintained.
• Monitor office supplies and support general workplace coordination activities.

• Manage incoming and outgoing email communications promptly and professionally.
• Maintain accurate records and documentation.
• Follow established procedures and ensure tasks are completed accurately and on time.
• Work closely with a team of three to support overall office operations.

• Minimum N-Level qualification or higher.
• At least 1 year of relevant receptionist, customer service, facilities, or administrative experience.
• Proficient in Microsoft Office and Outlook, particularly meeting room scheduling and calendar management.
• Strong attention to detail and ability to manage multiple tasks effectively.
• Professional, service-oriented, and customer-focused attitude.
• Able to follow instructions carefully while taking initiative when required.
• Proactive, organized, and ready to work in a fast-paced environment.
• Comfortable communicating with stakeholders at all levels.
• Willing to ask questions and seek clarification when unsure.
• Strong teamwork skills and ability to collaborate effectively with colleagues.

EA Personnel Name: Matthew Lee
EA Personnel No: R
EA Licence No: 18C9251