Secretary, Administrative​/Clerical

SECRETARY I – SCHOOL/DEPARTMENT

Reports to:

SITE ADMINISTRATOR

Terms of Employment: 180 - 260 DAYS/YEAR

Salary Range: CLASSIFIED SALARY SCHEDULE 4-C $21.39 - $30.59 EMPLOYER/EMPLOYEE PAID $18.01 - $25.74 EMPLOYER PAID PERS

Benefits:

• Nevada State Public Employees Retirement System (PERS) – 20+ HRS. PER WEEK
• Employer paid Medical, Dental, Vision and Life Insurance – 25+ HRS. PER WEEK
• No State Tax

FLSA Status: NON-EXEMPT

Location:

Gardnerville Elementary School

Under the guidance of the site administration/supervisor, provides office support work of moderate difficulty involving public contact, filing, and phone work. The Secretary I will perform a variety of tasks in special skill areas such as typing, work processing, data entry, attendance, academic tracking, recording keeping and reporting, or a related area. The Secretary I also applies and interprets established district, school or departmental policies and procedures.

• Type correspondence, minutes, agendas, reports, forms, charts and other materials using a computer and/or typewriter.
• Perform student-related services including attendance, tracking, record keeping, reports, and correspondence.
• Proof and edit typewritten work and check forms and other materials for accuracy and completeness.
• Answer and screen phone calls, obtain information from caller, answer or refer questions and take messages; assist the public, parents, and students in person and over the phone.
• Maintain records and compile information from records and complete daily, monthly, and annual activity or other reports or compilations; resolve discrepancies in records and follow up as necessary.
• Perform data entry work and print reports; verify computer entry and outputs.
• File and retrieve materials, develop modifications to filing system, cross reference materials, and sort and index for filing or distribution.
• May serve as primary clerical support to site administrator(s); explain standard policies/procedures or refer questions to other persons, schools, departments or agencies.
• Prepare and distribute correspondence; schedule meetings and facilities.
• Gather, compile and copy materials using a photocopy machine; sort, staple and bundle materials.
• Open, sort and distribute mail; check in supplies; post notices; keep calendars; notification of deadlines.
• In the absence of the school nurse or health care professional, and within the legal scope of practice per the Nevada State Board of Nursing, dispense medications (this includes RX and Over-the
  - Counter medications), provide basic first aid for injuries (wearing gloves and cleaning up abrasions/lacerations, applying antibiotic ointment and Band-Aids, give ice packs, etc.), provide basis assessment skills for illnesses (take a temperature and act accordingly based on the result, etc.), call parents for nonemergencies, call 9-1-1 for emergencies, and provide basic diabetic care for the purpose of meeting immediate health care needs.
• May assist with Head Secretary responsibilities in her/his absence.

• Perform related duties as assigned.

Frequent contact with school/department staff, students, teachers, parents, other district personnel, and the public to provide and obtain information and direct, coordinate and manage work activities.

Knowledge of computer usage and ability to use, email, internet, software, computer/word processing equipment/programs; modern office practices, procedures and equipment; basic grammar, spelling, punctuation, and arithmetic; school/department programs, organization, operations and specialized procedures relative to area of assignment; and recordkeeping systems.

• Type at a speed necessary for successful performance (50 WPM).
• Exercise confidentiality, tact, diplomacy, and independent judgment in the performance of duties.
• Follow established policies and procedures.
• Multi-task and successfully work with students, staff and public.
• Read and interpret documents such as safety rules, operating and maintenance instructions, procedural manuals, and governmental regulations.
• Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio and percent.
• Apply common sense understanding to carry out instructions furnished in writing, oral, schedule or diagram form.
• Solve practical problems and deal with a variety of concreate variables in situations where only limited standardization exists.
• Cleary, accurately, and appropriately communicate with students, teachers, parents and members of the community.
• Meet timelines and exercise good judgement while working in a dynamic environment.
• Operate common office machines.
• Work well with others from diverse backgrounds.
• Produce accurate work in a sometimes-stressful environment with frequent deadlines.
• Establish and maintain complete and accurate data gathering, recordkeeping and filing systems.
• Work…