Middle School Building Secretary

Middle School Building Secretary

Teach Iowa Kingsley-Pierson Comm School District - Kingsley, Iowa Open in Google Maps

Final date to receive applications: Oct 03, 2026 4:59 AM (UTC)

Starting Date: Oct 19, 2026

The Middle School Secretary provides administrative, clerical, organizational, and communication support for the effective daily operation of Pierson Middle School. The secretary serves as a primary point of contact for students, families, staff, visitors, and community members and plays an important role in creating a welcoming, professional, safe, and efficient school environment.

The successful candidate must demonstrate confidentiality, dependability, professionalism, strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a busy school setting.

• Serve as the primary receptionist for the middle school office, greeting students, parents, staff, visitors, and community members in a professional and welcoming manner.
• Answer and route telephone calls, emails, messages, and other communications.
• Maintain accurate student records and information within the district's student information system, including enrollment, attendance, demographic information, and other required records.
• Monitor daily student attendance, including absences, tardies, early dismissals, and parent notifications.
• Communicate with parents and guardians regarding attendance, student needs, schedules, activities, and other school-related information as appropriate.
• Assist students who report to the office for illness, injury, disciplinary matters, scheduling needs, forgotten items, or other concerns and contact appropriate personnel when necessary.
• Maintain student confidentiality and appropriately handle confidential student, family, personnel, and district information.
• Assist administrators with correspondence, reports, schedules, calendars, forms, meeting materials, mailings, and other clerical duties.
• Maintain school calendars and assist with communicating building activities, events, meetings, practices, field trips, and schedule changes.
• Assist with substitute teacher and staff coverage needs, including communication with staff and administrators as needed.
• Assist with student registration, enrollment, withdrawal, transfer records, and requests for student information.
• Maintain organized electronic and paper files and ensure records are retained according to district procedures and applicable requirements.
• Assist with preparing and distributing announcements, newsletters, parent communications, permission forms, and other school information.
• Receive, sort, and distribute mail, deliveries, supplies, and other materials.
• Assist with purchasing processes, including purchase orders, invoices, receipts, deposits, activity-related transactions, and other financial documentation as assigned.
• Collect and process fees, payments, and other funds according to district procedures and internal controls.
• Assist with coordination of school activities, field trips, transportation changes, assemblies, special events, and other building operations.
• Maintain appropriate visitor procedures, including visitor check-in and communication with staff.
• Assist with student medication, health-office procedures, and student health needs only as permitted by district procedures, training, and applicable requirements.
• Assist administrators and staff during emergencies, drills, weather events, evacuations, lockdowns, and other safety situations.
• Maintain appropriate inventories of office supplies, forms, and materials and communicate purchasing needs.
• Assist teachers and other staff with reasonable clerical and administrative needs related to school…