School Business Official at Sidney Community Schools Sidney, IA

Job Title: School Business Official and Board Secretary/Treasurer

Reports to: Superintendent and Board of Directors

FLSA Status: __ Exempt.
Status: _ Full Time

The board employs the School Business Official to maintain district financial records according to federal and state law, administrative rules, and board policy. To prepare and administer the district budget. To act in the position of Secretary of the board in all respects such as attending board meetings, recording board minutes, preparing information and reports, and meeting other requests made by the board.

Under general supervision of the Superintendent and Board of Directors, the School Business Official performs the following responsibilities within the overarching framework of the Iowa Department of Education’s Standards for School Business Officials (SBO Standards).

• Code’s school finance data in accordance with Governmental Generally Accepted Accounting Principles (GAAP) Accounting, the Uniform Financial Accounting Manual, and the current Chart of Accounts;
• Implements the certified budget process;
• Understands the content and purpose of the Aid and Levy Worksheet;
• Adheres to the concept of spending authority;
• Provides detailed financial data that is useful to the board and other decision makers;
• Delivers a monthly statement of receipts, disbursements, and balances for every fund;
• Reconciles bank statements monthly;
• Forecasts a line-item budget;
• Maintains an accurate and separate account of each fund;
• Files taxes and financial reports in a timely manner;
• Understands and implements board policies and procedures;
• Maintains a working knowledge of laws applicable to school district;
• Manages and navigates school accounting software;
• Inputs financial data onto word processing, spreadsheet, and other programs as needed;
• Uploads financial data through the Iowa Education Portal and other reporting websites;
• Remains current with accounting technology;
• Maintains confidentiality of restricted information;
• Analyzes and troubleshoots problems;
• Participates and contributes to a district’s vision and goals;
• Applies research, knowledge and skills from professional development opportunities to improve practice;
• Engages in annual review of district and accounting practices;
• Works collaboratively to improve professional practice;
• Encourages an environment of mutual respect, rapport, and fairness;
• Makes deposits and payments as authorized by district policy and federal and state laws;
• Adheres to board policies, district procedures, and contractual obligations;
• Ensures district policies are not in conflict with the law;
• Aligns line-item budget with the certified budget.

• Takes oath of office within 10 days following appointment;
• Publishes minutes, bills, and salaries on a timely basis;
• Files bonds and ensures the level of coverage is adequate;
• Holds office until a successor has been appointed and qualified;
• Informs appropriate authorities of the names, addresses, and changes of board officers;
• Maintains separate and complete books for minutes and elections;
• Delivers all claims to the board for audit and allowance.

• 60 credit hours of accounting or business, including six credits hours of accounting.
• Possess or ability to qualify for School Business Official Authorization.

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Note:

An applicant with six credits of accounting will only qualify for a Temporary School Business Official Authorization. That applicant would need to receive an additional three credits of accounting within a year to qualify for an Initial School Business Official Authorization.]

• Excellent verbal and written communication skills.
• Able to explain complicated…