Festival Coordinator

Job description:

• Job Title:
  
  Festival Coordinator
• Department:
  Amana Colonies Festivals, Inc.
• Reports to:
  
  Amana Colonies Convention & Visitors Bureau (ACCVB) Executive Director, with direction and oversight from Amana Colonies Festivals, Inc. (ACFI) Board
• Location:
  
  Amana, Iowa
• Employment Type:
  
  Part-time based on 25 hours per week
• Salary: $23,400 annually
• Benefits:
  Cell Phone Reimbursement of $50/month
• Pay: $18.00 per hour

The Festival Coordinator for the Amana Colonies Festivals, Inc. (ACFI) is responsible for planning, coordinating, and executing the five major festivals that promote tourism and community engagement in the Amana Colonies
. The position works closely with the ACFI Board, Amana Colonies CVB Executive Director, and other stakeholders to ensure events align with the organization’s mission to preserve and celebrate the rich heritage, traditions, and culture of the Amana Colonies while creating engaging events that strengthen the community and promote the Colonies as a leading tourism destination. The role requires strong organizational, communication, and leadership skills.

• Plan, organize, and manage the ACFI-sponsored five major festivals and related festival activities, including Maifest, Amana Colonies Wurst Festival, Oktoberfest, Prelude to Christmas with Tannenbaum Forest, and Winterfest.
• Responsible for being on-site during festivals and overseeing setup and cleanup, which may include physical tasks such as lifting up to 40 pounds and standing for extended periods.
• Develop festival timelines, budgets, and resource allocations.
• Coordinate logistics such as venue selection, vendor management, permits, entertainment, and catering.
• Ensure compliance with local regulations and safety standards during events.
• Serve as the primary festival point of contact during events and use sound judgment to address operational issues, vendor concerns, schedule changes, weather-related issues, and other unexpected circumstances.

• Work closely with the ACFI Board and ACCVB Executive Director to develop festival concepts and ensure alignment with ACCVB’s strategic goals.
• Collaborate with local businesses, community organizations, and volunteers to enhance festival offerings.
• Build relationships with local and regional vendors, sponsors, and partners to secure festival support and resources including sponsor ships, donations, in-kind contributions, advertising, and festival partnerships.

• Assist in developing promotional strategies and festival materials in collaboration with the ACCVB Executive Director.
• Coordinate and implement social media, website updates, and other digital marketing efforts to increase festival visibility under the ACCVB Executive Director’s social media calendar.
• Represent festivals through various media outlets, including radio, TV, print, and online.

• Recruit, train, and manage volunteers for festivals, ensuring they have the necessary resources and support to carry out their tasks.
• Assign volunteer duties and maintain volunteer schedules.

• Prepare and monitor festival budgets, ensuring cost-effective practices while maintaining high-quality festival experiences.
• Track festival expenses and provide post-festival financial reports to the ACFI Board.
• Conduct post-festival evaluations and provide recommendations for future improvements.

• Maintain festival-related documentation, contracts, and records. Obtain vendor agreements, coordinate certificates of insurance when required, ensure required permits/licenses are obtained, coordinate with vendors regarding event requirements.
• Support the ACCVB…