Chief Deputy Finance Director

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• Department: Finance
• Job Title: Chief Deputy Finance Director
• Reports To: Finance Director
• Chief Deputy Finance Director
• Safety Sensitive Position: No
• FLSA Status: Exempt
• Prepared By: Finance Director
• Prepared Date: September 3, 2018
• Approved By: Human Resources Director
• Approved Date: November 10, 2018
• Pay: $75,438.53 - $92,165.00 per year

Performs routine to complex accounting work related to the preparation and maintenance of financial records, the audit of financial transactions, the production of reports and statements, approval of purchase orders, accounts payable check runs and payroll, preparation of budget resolutions, staff training and supervision, chart of accounts oversight, review of Treasurer receipts, scheduling and execution of internal audits, maintenance of financial software security, annual financial audit preparation and financial monitoring of all grants in a departmental setting.

Chief Deputy Finance Director must be experienced and fully competent to perform the full range of professional duties and have background in supervision and training. Successful performance of the work requires a thorough knowledge of governmental accounting procedures, Nevada Revised Statutes as applied to Local Government Finance, Generally Accepted Accounting Principles, OMB Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards and the ability to exercise sound independent judgment within established guidelines.

The duties listed below are examples of the work typically performed by an employee in this position. An employee may not be assigned all duties listed and may be assigned duties which are not listed below. Marginal duties (shown in italics) are those which are least likely to be essential functions for this position.

• Reviews accounting and financial documents to ensure accuracy of information and calculations and makes correcting entries; examines supporting documentation to establish proper authorization and conformance with contracts and other agreements, policies and appropriate regulations. Maintains records of leases and applicable payments; audits various accounting and financial documents for accuracy and appropriateness of related payments.
• Reviews and approves daily purchase orders, weekly accounts payable check runs and biweekly payroll status change reports. Is responsible to review and approve payroll in the absence of or at the direction of the Finance Director.
• Trains and supervises Finance Office staff on the preparation and maintenance of control and subsidiary accounting records; ensures staff prepare accurate and timely payments related to agency accounts, liability accounts and employee benefit related accounts and prepares trial balances and financial reports monthly to ensure accuracy.
• Compiles and prepares journal entries and periodic reconciliations of general ledger, journal, subsidiary accounts and bank statements; makes correcting entries as required; compiles and prepares financial reports and supporting schedules and documentation.
• Maintains expenditure and budgetary control accounts; may compile departmental operational and/or capital improvement figures and review and authorize expenditures; prepares cash transfers among funds.
• Prepares budget resolutions including the requirements of Nevada Revised Statutes as they relate to correct information contained in the budget resolutions, complete submission of paperwork and reports required for approved budget resolutions to the Nevada Department of Taxation and proper notice to the public.
• In consultation with the Finance Director, oversees and maintains the chart of accounts including the addition and deletion of accounts, merging or reassignment of elements, assignment of object/project codes and the reclassification of funds, departments and accounts as necessary.
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