Administrator​/Clerk

Date posted:
July 15, 2026
Pay: $65,000.00 – $75,000.00 per year

Job description:

TITLE:

CITY ADMINISTRATOR/CLERK
DEPARTMENT:
Administrative

LOCATION:

Malvern, IA
POSITION

REPORTS TO:

Mayor, City Council

SUPERVISORY RESPONSIBILITIES:

Responsible for Supervising All City Department Heads
Excluding Library

• Serve as the chief administrative officer for the City under the direction of the Mayor and City Council.
• Perform all statutory duties of the City Clerk in accordance with Iowa law.
• Prepare City Council meeting agendas, minutes, ordinances, resolutions, and official records.
• Administer municipal budgets, financial reporting, purchasing, contracts, and grant administration.
• Prepare annual budgets and assist with long-term financial planning.
• Manage personnel administration, including hiring coordination, policy implementation, and employee records.
• Oversee and supervise department heads responsible for the Street Department and Water Department, ensuring efficient operations, regulatory compliance, and effective service delivery.
• Coordinate capital improvement projects and infrastructure planning.
• Ensure compliance with federal, state, and local laws and regulations.
• Respond to citizen inquiries and foster positive public relations.
• Advise elected officials on municipal policies, strategic planning, and operational matters.
• Pursue grant funding and economic development opportunities beneficial to the community.
• Perform other duties as assigned by the Mayor and City Council.

• Preferred qualifications include:
• Bachelor’s degree in Public Administration, Business Administration, Finance, Political Science, or a related field (or an equivalent combination of education and experience).
• Experience in municipal administration, local government, or public sector management.
• Knowledge of Iowa municipal law, budgeting, finance, records management, and public administration.
• Strong leadership, organizational, communication, and interpersonal skills.
• Experience supervising employees and managing multiple departments.
• Ability to establish effective working relationships with elected officials, staff, residents, and outside agencies.
• Proficiency with Microsoft Office and municipal management software.
• Certification as a Municipal Clerk (CMC) or willingness to obtain certification is preferred but not required.

• Health Insurance for Employee – 100% Employer Paid
• Optional Dental & Vision-100% Employee Paid
• $10,000 Basic Life and AD&D Insurance
• Iowa Public Retirement