Medical Rota Administrator

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran
, we are committed to a culture that is Caring, Safe, and Respectful
. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran
- Home ()

We are delighted to offer three new positions within our Medical Rota Administration Team supporting services across University Hospital Ayr and University Hospital Crosshouse.

36.00 hours per week.

This is an excellent opportunity for motivated and organised individuals to play a key role in ensuring safe, effective and efficient medical staffing across Acute Services. You will work closely with clinicians, managers, HR and medical staff to support the delivery of high-quality patient care.

• Coordinate and maintain medical staffing rotas and on-call arrangements
• Act as a key point of contact for rota queries from medical staff
• Work collaboratively with clinical teams to ensure safe staffing levels and rota compliance
• Monitor and record leave, sickness absence and study leave
• Support the booking and management of locum medical staff
• Maintain accurate records using rota systems and national reporting requirement
• Help deliver improvements in rota efficiency and workforce planning

This is a fast-paced role where no two days are the same, requiring strong organisational skills and the ability to respond to changing service demands.

• Have experience working in a busy administrative environment
• Demonstrate excellent organisation, prioritisation and communication skill
• Are confident using Microsoft Office and electronic systems
• Can work independently and as part of a team
• Have the ability to problem-solve and manage competing priorities

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

If you would like to find out more about the role, please contact:

Amanda Kerr - A or

Yvonne Gormley
- Yvonn