HR Coordinator

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Job Type: Full-time

The Pearl at Watkins is seeking an HR Coordinator to join their team!

The Human Resources Coordinator reports directly to the Executive Director.

The Human Resources Coordinator is responsible for providing human resources services and programs support to community associates, department directors, and the Executive Director to meet and/or exceed Phoenix quality service standards. Key areas of responsibility include assisting the Executive Director with processing payroll, daily time and attendance, and human resource information system (HRIS), team member recruiting and onboarding, tracking of training, setting up and maintaining personnel files and employment binders, benefits and worker’s compensation administration, and administrative support.

Responsibilities also include greeting potential residents, families, visitors; managing external and internal calls; taking and communicating messages; other general administrative duties; and monitoring the Bistro area for refreshments, cleanliness, music, and ensuring a pleasant atmosphere.

• Refer to the Resident Profile and addendum for every new resident to learn about each new move-in.
• Understand the recognition of resident changes in condition, take appropriate action, and communicate to the clinical team.
• Assist residents to and from their destination when necessary.
• Respond to resident requests and inquiries as needed.

• Maintain Bistro area in an orderly manner in communities with Bistros.
• Assist with Workers’ compensation matters.
• Inventory and place orders for community office supplies.
• Log and distribute invoices to department directors for proper coding and approval.
• Maintain Tickler Reminder tracking system to monitor and update certificate and license renewals as appropriate.
• Assist the Executive Director with establishing and maintaining all personnel files (electronic and paper) and binders related to employment matters for the required length of time in accordance with state, federal and Phoenix requirements.

• Complete all Phoenix job-specific training within the designated timeframe.
• Complete all training required by the state or other regulating authorities, including ongoing training per regulation.
• Assist the Executive Director with completing all new hire paperwork and administration timely and prepare associate data for payroll and record keeping.
• Process community associates training and tracking in compliance with Phoenix standards and federal and state regulations.
• Lead the orientation of new team members, including new hire paperwork, Community Overview, overview of Associate handbook and policies, and scheduling CORE classes.

• Participate in creating and maintaining a warm professional environment.
• Participate in regularly scheduled meetings with department directors and associates.
• Maintain appropriate communication with the Executive Director.
• Possess excellent communication skills, both verbal and written, and the ability to relate in a positive and professional way to a diverse resident and associate population.
• Maintain and protect the confidentiality of resident information at all times.
• Act as a liaison for all associates and dedicate time each day for associate appointments to explain, assist, and support an associate with any HR, benefit, or payroll concerns.

• Assist with ensuring compliance with state assisted living regulations.
• Ensure compliance with all state and federal regulations (i.e., OSHA).
• Partner with department directors to ensure the community is in compliance with OSHA requirements and promotion of Risk Management programs and policies.
• Partner with department directors in the processing of light duty and workers’ compensation claims to expedite return to full duty, close the claims, promote positive associate relations, and reduce overall cost.

• Conduct regular invoice check-ins with vendors and manage the status of past due invoices.
• Perform daily, weekly, monthly, and annual payroll administration responsibilities.
• Review payroll and…