Purchasing Coordinator

Overview

The primary responsibility of the Purchasing Coordinator is to organize, purchase, and track materials and supplies needed to ensure successful completion of projects. The role requires strong problem‑solving and communication skills, with a focus on accuracy, urgency, and vendor coordination to ensure materials arrive on time and in accordance with project requirements.

• Order materials and supplies efficiently, ensuring accuracy and timely delivery prior to scheduled installation.
• Coordinate with vendors to determine product availability, pricing, and terms of sale.
• Analyze product and delivery systems to assess present and future material availability.
• Participate in the development of specifications for products or substitute materials.
• Coordinate homebuyer material approvals with Design when applicable.
• Ensure samples are available for designers and customers when applicable.
• Organize and schedule material returns with suppliers as needed.

• Use ERP systems to place orders, track materials, gather information, and troubleshoot issues.
• Run, address, and complete daily purchasing and material reports.
• Ensure all required daily activities are completed accurately and timely with minimal supervision.
• Handle higher-volume locations and complex purchasing activity as applicable.

• Make informed decisions related to purchasing activities and escalate issues when necessary.
• Conduct root cause analysis on purchasing or material issues and recommend areas of improvement.
• Act as subject‑matter/material expert for escalated purchasing issues.
• Take on special projects and support continuous improvement initiatives.

• Assist with and conduct training for Purchasing Associates as needed.
• Attend all required meetings and training.
• Work collaboratively with internal teams including Design, Operations, and Field partners.

• Follow instructions and respond to management direction.
• Take responsibility for actions and keep commitments.
• Complete tasks on time, or notify relevant parties with alternative plans.
• Commit to extended work schedules when necessary to meet business goals.
• Follow all company policies and procedures.
• Perform other duties as assigned.

• High school diploma or GED required;
  Associate’s or Bachelor’s degree preferred.
• One or more years of related purchasing, materials, or supply chain experience; higher levels support increased responsibility.
• Experience with material resource planning and/or production control using SAP.
• Bilingual experience (English/Spanish) preferred but not required.

• Technical & Analytical: Working knowledge of internet‑based tools, spreadsheet and word processing software, and order processing systems; basic MS Office skills; strong organizational skills.
• Communication & Decision‑Making: Strong verbal and written communication; ability to negotiate and develop professional relationships; proactive problem‑solving and decision making.
• Work Style & Accountability: Time‑management, prioritization, independent work with team collaboration; accountability, adaptability, and commitment to quality.

• Medical, dental, and vision coverage, including multiple plan options.
• 401(k) with company match.
• Short‑ and long‑term disability and life insurance.
• Flexible time off, 8 paid holidays, and additional leave benefits.
• Optional benefits such as weight loss management program and pet insurance.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.