Supply Chain Coordinator

Description

The Supply Chain Coordinator is accountable for the inventory record and plant-level supply chain transactions for an assigned manufacturing location. The role is the single point where physically received material becomes a system record and is responsible for ensuring all receiving, inventory, fulfillment, and related transactions are complete, accurate, timely, and supported by required documentation in Net Suite. The Coordinator completes system receipts from the verified packing list and receiving record provided by the Yard Manager, maintains lot/serial and other critical traceability information, executes cycle counts and approved adjustments, maintains inventory location and quantity accuracy, processes pick tickets and fulfillment at shipment, and completes required EHS chemical entries and reporting.

The role works under the direction of the Supply Chain Manager and maintains clear separation between physical handling, purchasing, quality release, freight management, and system transactions.

• Complete all Net Suite receiving transactions using the verified packing list, receiving record, and supporting documentation provided by the Yard Manager.
• Complete all receipts by close of business on the day the material is physically received. Any receipt that cannot be completed same day must be escalated to the Supply Chain Manager with the reason and required action.
• Verify the purchase order, item number, description, quantity, unit of measure, plant/location, and other required transaction fields before posting the receipt.
• Ensure receipt entries are complete and include all required lot numbers, serial numbers, batch information, expiration dates, manufacturer information, or other critical traceability data applicable to the material.
• Attach or retain required packing lists, receiving records, certificates, and supporting documentation in accordance with established process and record-retention requirements.
• Review receipt discrepancies, missing information, quantity/condition questions, or documentation gaps first with the Yard Manager to validate the physical receipt and receiving record.
• Escalate purchase order, pricing, supplier, or commercial discrepancies to the Buyer after physical receipt information has been validated with the Yard Manager.
• Do not independently alter the verified physical receipt to force a system match; discrepancies must be resolved through the defined Yard, Buyer, QC, or Supply Chain escalation path.
• Review open/unprocessed receipts daily and ensure there are no aged physical receipts awaiting system entry.

• Complete all required EHS system entries and reporting for chemicals received at the plant.
• Ensure required chemical information is captured accurately, including applicable lot/batch information, quantities, manufacturer/supplier information, and other required EHS data.
• Maintain required Safety Data Sheet (SDS) and chemical documentation records or route documentation to the designated EHS record owner in accordance with company requirements.
• Identify missing chemical or EHS information before transaction closeout and coordinate resolution with the Yard Manager, Buyer, EHS/Safety, or Supply Chain Manager as appropriate.
• Support chemical inventory reporting, reconciliation, and regulatory/EHS reporting requirements as assigned.

• Execute the plant cycle count program, physical inventory, recounts, location audits, reconciliation, and variance investigation under Supply Chain Manager governance.
• Prepare and process approved inventory adjustments, including scrap and audit variances, with complete supporting documentation and required approvals.
• Maintain accurate inventory quantities, locations, item attributes, lot/serial traceability, holds, and ERP data.
• Monitor plant inventory accuracy, shortages, slow-moving inventory, and material risks and escal
• Support FIFO/FEFO, shelf-life, expiration, lot control, and inventory-hold disciplines by maintaining accurate system records and identifying exceptions.

• Support production material planning and plant material-readiness reviews using current inventory, commitments, inbound supply, and production requirements.
• Monitor min/max, Kanban, reorder signals, shortages, backorders, vending/consignment replenishment signals, and other replenishment exceptions and communicate…