Administrative Services Officer

Overview

The Nevada Health Authority is recruiting for an Administrative Services Officer III within the Fiscal Unit. Core duties include preparing budget projections and analytics, developing budget concepts, supporting documentation, monitoring revenues and expenditures, and ensuring accurate budget entry in the State’s budget system. The role provides high-level fiscal guidance, customer service, and support to internal and external stakeholders, including the Governor’s Finance Office and the Legislative Council Bureau.

The incumbent oversees ongoing budget compliance activities such as reviewing budgetary authority, monitoring expenditures, completing work programs and fiscal year-end closing documents, preparing correcting entries, supporting bill draft requests and fiscal notes, and ensuring accurate bi-weekly payroll reconciliations. The position requires proactive follow-through to resolve outstanding fiscal issues and ensure accurate, timely completion of all budget-related tasks. The role provides leadership and oversight to multiple Fiscal Service Units, including Budgeting, the Supplemental Reimbursement Unit, and the Hospital Provider Assessment Unit.

The incumbent directly supervises a multidisciplinary team, ensuring effective workload organization, cross-training, employee development, performance management, and constructive conflict resolution while fostering a positive, collaborative work environment.

• Administrative Services Officers function as business managers for a department, large division or major program area, with responsibility for accounting, budgeting and fiscal management.
• Plan, organize, coordinate and supervise work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources;
  Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.
• Formulate, develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.
• Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.
• Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.
• Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents, regulations and/or administrative guidelines.
• Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards.
• Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.
• Identify, plan, and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.
• Plan, organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train, supervise and evaluate the performance of other personnel as assigned.
• Perform related duties as assigned.

Under administrative direction, incumbents manage some or all of the functions described in the series concept. Incumbents report to a…