Events Supervisor

Ipswich Prep School Address:
Ipswich, Suffolk IP1 3SG
Salary: 19,935 per annum

Hours:

35 hours per week, 35 weeks per year, term time only

* Contract:

Maternity / Paternity Cover. Required from September 2026 Reference: 5331
* Mostly term time with some hours in School holidays. Hours may vary according to events.

Ipswich Prep School is looking for an Events Supervisor. The Events Supervisor plays a vital role in delivering high-quality hospitality services across Ipswich School’s events, including sports fixtures and special functions. Working closely with the Hospitality and Catering Personnel Manager, the post-holder will help plan and oversee the smooth operation of events, ensuring excellent service standards and guest satisfaction. The role also includes supporting the school’s daily lunch service as directed by the Catering Operations Manager.

Responsible to The Events Supervisor will be responsible to the Hospitality and Catering Personnel Manager and will also work closely with the Catering Operations Manager and Head Chef. Main duties and responsibilities

Planning:assist in the planning and preparation of catering for school events and sports fixturesensure appropriate equipment and supplies are available for each functionattend weekly coordination meetings with the Hospitality and Catering Personnel Manager, Director of Sport, Heads of Sport, and Estates Manager to review upcoming events and update sports tea requirementsschedule and allocate staffing for catering services at sports fixtures.

Operating:oversee the preparation and presentation of allergen labels for all packaged itemsassist with the daily lunch service as directed by the Catering Operations Managerbrief and lead front-of-house staff to deliver a courteous, professional, and efficient serviceact as a key point of contact for event organisers, pupils, and guests, maintaining a welcoming and customer-focused approachmaintain the weekly events planner displayed outside the main kitchenidentify and resolve any operational or venue-related issues promptly, working collaboratively with the Hospitality & Catering Personnel Managersupervise, support, and mentor event staff, including task delegation and on-the-job trainingcoordinate event set-ups and oversee the delivery of lunches and buffets across all school sites:
Senior School, Prep School, Pavilion, Notcutts, and Rushmere.

Health and safety:ensure full compliance with food hygiene, allergen regulations, and health and safety standards at all eventsconfirm all catering areas are cleaned, locked, and secured following usecommunicate and ensure awareness of any guest dietary requirements among the front-of-house team.

This list is not exhaustive, and duties may be changed or added to as determined from time to time.

Person specification You should have the following attributes:a full UK manual driving licence (required for use of school catering vehicles).a NVQ Level 2 in Hospitality or equivalent qualification proven commitment to delivering exceptional customer serviceflexible, proactive, and capable of working independently as well as part of a team Strong interpersonal and communication skills.

Hours of work, pay and benefits:this is a Fixed term, full time, term time post which is subject to a probationary period of 6 monthsthe hours of work are 35 hours per week during Ipswich School term time (35 weeks per annum).  There may be some occasional hours required during the school holidays, to be agreed with the postholder and dependent on the requirements of the department, and some slightly longer days when demand is highthe hours of work are Monday to Friday, 8am to 3.30pm, inclusive of a 30-minute unpaid break.

This is 7 hours per day, 35 hours per week, during Ipswich School term time (35 weeks per year). Flexibility is required with these hours according to the events calendar and the nature of this role. For example, on some occasions you may need to alter your start and finish timesplease note you are always expected to work your normal hours on the two days prior to the start of the Michaelmas (Autumn) term each year, and on the INSET day (currently in February each…