Accounts Receivable Specialist Job Irvine area,California USA,Accounting

Accounts Receivable Specialist
Shift: 1st Shift (9:00 AM – 5:30 PM) Schedule Requirements

Must be available to work until 9:00 PM on the last business day of the month
If the last day of the month falls on a weekend or holiday, availability on those days is required
Must be comfortable working at least 2 Saturdays per month

Position Summary

The Accounts Receivable Specialist is responsible for daily invoicing, tracking non-invoiced work orders, and supporting reporting and audit activities. This role plays a key part in ensuring billing accuracy, supporting month-end close, and maintaining strong internal collaboration across departments.

Reporting Structure

Reports to:

Accounting Team Lead or Business Unit Controller
Works closely with:
- Operations
- Shipping
- Planning
- Production Support
- Sales and other internal teams
Occasional interaction with external customers

Key Responsibilities Invoicing & Billing

Prepare and issue customer invoices accurately and timely using ERP systems
Verify purchase orders, contracts, shipping documentation, and order entries prior to invoicing
Track and follow up on non-invoiced work orders

Reconciliation & Issue Resolution

Review and resolve invoice discrepancies
Coordinate corrections with Operations, Sales, and Shipping teams

Month-End Close Support

Assist with invoicing-related close activities, including:
- Revenue recognition support
- Cutoffs
- Accruals
- Reconciliations
Perform month-end dock walk audits

Compliance & Audit Support

Ensure invoicing complies with:
- Company policies
- Contractual terms
- Tax and export control regulations
Provide documentation for internal and external audits

Reporting & Process Improvement

Support daily, weekly, and monthly reporting
Identify opportunities to improve:
- Invoicing processes
- Automation
- Data quality

Required Qualifications

High school diploma or equivalent required
Associate's degree in Accounting, Finance, or related field preferred
Minimum 2+ years of invoicing, accounts receivable, or accounting experience

Technical Skills

Strong Microsoft Excel skills (required):
- Pivot Tables
- VLOOKUP / XLOOKUP
- INDEX / MATCH
- Basic formulas
Experience with ERP or billing systems
Knowledge of order-to-cash processes

Core Competencies

Strong attention to detail and data accuracy
Ability to meet deadlines in a fast-paced environment
Strong organizational and multitasking skills
Effective written and verbal communication
Problem-solving mindset with ability to follow established procedures
Reliable and punctual with flexibility for overtime and weekend work

Preferred Qualifications

Experience with Microsoft Power BI or other reporting tools
Background in manufacturing, distribution, or government contracting environments
Familiarity with:
- Billing compliance
- Tax requirements
- Export control regulations

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.