Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing a high volume of invoices, ensuring accuracy in processing, and maintaining strong vendor relationships. The ideal candidate will have experience in a full-cycle AP desk and a knack for prioritizing payments based on vendor terms.

Responsibilities

+ Review invoices for appropriate GL coding, proof of product/service delivery, sales tax charges, and credit memos.

+ Conduct weekly check runs and prioritize invoice payments based on vendor terms.

+ Monitor electronic inbox for incoming invoices and process monthly expense reports.

+ Determine GL codes from the Chart of Accounts and reconcile monthly vendor statements.

+ Handle high volume invoice processing, managing up to 1500 invoices monthly ( ~ 350 weekly)

+ Utilize PO matching experience to ensure accuracy in payment processes.

Essential Skills

+ 2 + years experience in accounts payable, including PO matching.

+ Excellent written and verbal communication skills.

+ Proficiency in Excel, particularly in using pivots and lookups.

+

Experience with ERP systems such as Dynamics, though others are acceptable.

+ Strong skills in vendor relationship management and process improvement.

Additional

Skills & Qualifications

+

Experience with 3-way matching and batching.

+ Familiarity with AP accrual and checks to vendors.

+ Ability to process credit card transactions and data entry.

+

Experience with electronic fund transfers (EFT).

Job Type & Location

This is a Contract position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  - Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available  - Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability  - Health Spending Account (HSA)  - Transportation benefits  - Employee Assistance Program  - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Final date to receive applications

This position is anticipated to close on Jun 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.