Staff Accountant

Job Title:

STAFF ACCOUNTANT

Reporting To:
SENIOR DIRECTOR, ACCOUNTING

Department:
FINANCE

Position:
Full-time/EXEMPT

The Staff Accountant provides vital payroll and accounting support to the organization. This role ensures accurate and timely payroll processing through our PEO, handles payroll grant job costing, and assists with month‑end close and annual audit preparations.

• Payroll Administration
  • Processing:
    Manage bi‑monthly payroll for salaried and hourly employees via Insperity (PEO).
  • Data Management:
    Handle onboarding/offboarding, employee deductions, retirement contributions, and personnel changes.
  • Job Costing:
    Review timesheets and ensure proper allocation and coding of payroll expenses by grant.
  • Support & Inquiry:
    Serve as the primary point of contact for payroll questions; maintain strict confidentiality.
• Month‑End Close & General Accounting
  • Reconciliations:
    Complete bank reconciliations for various accounts and prepare monthly GL lead sheets.
  • Journal Entries:
    Generate payroll reports and prepare monthly close journal entries.
  • Asset Management:
    Maintain the fixed asset register, recording activity and depreciation.
• Compliance, Audits & Operations
  • Audit Support:
    Assist with annual financial, single, and grant audits by providing necessary payroll and GL documentation.
  • Compliance:
    Manage 403(b) plan notices and respond to federal/state filings.
  • Operational Backup:
    Perform other duties as assigned.

• Education:
  
  Bachelor’s degree in Accounting required.
• Experience:
  
  Minimum of 3 years of experience in accounting and/or payroll processing.
• Software:
  Proficiency with Sage Intacct (or similar ERP), PEO platforms (Insperity preferred), and advanced Excel skills.
• Knowledge:
  Strong understanding of GAAP, General Ledger principles, and month‑end/year‑end close processes.
• High attention to detail, strong organizational skills, and strict adherence to confidentiality.
• Ability to work independently, manage multiple priorities, and collaborate with diverse teams.

• Commensurate with experience, education, and market, $72,000–$82,000. Competitive benefits.

• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
• Interpersonal Skills - Maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and obtains clarification; responds well to questions; participates in meetings.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
• Teamwork - Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration, regardless of status or position; accepts responsibility for own actions; follows through on commitments.
• Language Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers or employees of organization.

All employees, in performing their respective tasks and duties, are to perform quality work within deadlines, with or without direct supervision; interact professionally with other employees, customers, and suppliers; work effectively as a team contributor on all assignments; and work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. Willing to embrace change and new technologies.

Commitment to the values and mission of Orange County United Way.

The physical demands…