Accounting Operations Manager

Position Description

The Accounting Operations Manager is responsible for monitoring and supporting the day‑to‑day accounting A/R, A/P and corporate treasury functions. This senior accounting role combines traditional accounting, advanced technical skills and financial analyst abilities. The role requires an in‑depth knowledge of AP and AR, regular engagement with the AP Accountant and Billing Manager, and the ability to maintain accurate process documentation for AP, AR and treasury functions.

The manager also documents and maintains corporate contract records, office leases and insurance policies and oversees treasury activities such as cash‑flow management, wire transfers, credit‑card administration and corporate spending analysis. Additional responsibilities include managing billings for new and exiting clients, payroll pass‑through billings, and pricing analyses to support sales and negotiations. The ideal candidate is highly organized, experienced with large datasets and advanced Excel, self‑starter, and able to balance multiple priorities while meeting deadlines.

• Maintain a working knowledge of all AR and AP tasks to be able to provide coverage for absences in these areas
• Ensure written documentation is in place for all transactional processes and ensure SOPS are updated as process changes are made
• Manage corporate credit program, including issuance of new cards, recording and reconciliation of card transactions, cardholder account maintenance and assist with resolving card holder problems
• Manage off-boarding of terminated contracts, including collection on outstanding billings and preparation of final billing
• Manage payroll pass-through billing process, including compilation of pass-through costs data, billing reconciliations, and field questions from internal partners and board members
• Handle onboarding of new associations, including review of management agreement and verification of financial billing setup in ERP and accompanying systems, and review of initial client billings
• Process check deposits, wires and electronic transfers as needed
• Manage company cash flow, including preparation of available cash projections
• Manage accounting setup of new office locations, including set-up of rent and utility payments, and other major contracts
• Ensure reporting sources for incidental billings are properly vetted and configured to capture billing data
• Maintain library of all corporate agreements, including ongoing maintenance for any contract updates or changes. This includes customer agreements, vendor contracts, office leases/rentals, and other agreements including corporate insurance policies
• Maintain vendor contract database, and regular review of contract spending to including regular review and audit of vendor bills to identify cost saving opportunities
• Develop and maintain processing forms to be used by whole company for corporate accounting requests
• Coordinate with HR/payroll on employee incentive programs for billable hours payout and business development bonuses
• Work with HR/payroll team to ensure appropriate employee classifications have been assigned for cross‑functional processes with corporate accounting
• Assist with overseeing day‑to‑day accounting operations, including but not limited to AP, AR, and payroll pass‑through billing
• Assist in mentorship of junior team members, including assisting team with problem resolution
• Participate in month‑end close process by monitoring AR and AP progress and stepping in to help complete tasks as needed
• Be integral in building out new processes, systems and tools to drive efficiencies in corporate accounting operations
• Identify opportunities to improve operational efficiencies throughout the organization
• Perform ad hoc assignments and special projects related to finance operations areas

• Minimum five years of accounting experience, or equivalent is required. Supervisory experience preferred
• Advanced proficiency in MS Excel. Strong data processing skills and experience handling volume data
• Excellent documentation and written skills
• Exceptional multi‑tasking and organizational skills with the ability to handle multiple projects and…