Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

This Accounts Payable Specialist role focuses on managing the full accounts payable cycle in a high-volume environment, handling up to 1,500 invoices per month. You will review, code, and process invoices, perform purchase order and three-way matching, and support process improvements and automation initiatives. The position offers comprehensive training, strong benefits, and the opportunity to work in a collaborative, team-oriented setting.

Responsibilities

+ Manage the full cycle accounts payable desk, ensuring accurate and timely processing of vendor invoices.

+ Review invoices for appropriate general ledger coding, proof of product or service delivery across multiple office locations, and correct sales tax charges.

+ Perform purchase order matching and three-way matching to verify quantities, pricing, and receipt of goods or services.

+ Prioritize payment of invoices based on vendor terms and company policies to maintain positive vendor relationships.

+ Monitor and manage an electronic inbox for incoming invoices and related documentation.

+ Process monthly employee expense reports, ensuring proper documentation and compliance with company guidelines.

+ Determine and assign appropriate general ledger codes using the Chart of Accounts.

+ Reconcile monthly vendor statements, identify discrepancies, and resolve issues with vendors promptly.

+ Handle high-volume invoice processing, up to approximately 1,500 invoices per month, while maintaining accuracy and attention to detail.

+ Prepare and process accounts payable checks to vendors in accordance with payment schedules.

+ Process credit card transactions and perform accurate data entry for related expenses.

+ Complete electronic fund transfers (EFT) for vendor payments using the organization's ERP system.

+ Assist with accounts payable accruals and support month-end close activities as needed.

+ Collaborate with internal teams to support automation, implementation, and process improvement initiatives within accounts payable.

+ Maintain clear and professional written and verbal communication with vendors and internal stakeholders.

+ Ensure compliance with internal controls and established accounts payable procedures.

+ Utilize Excel, including pivot tables and lookup functions, to analyze and reconcile accounts payable data.

+ Work effectively as part of a department of approximately 15 people, contributing to a cooperative and respectful team environment.

Essential Skills

+ Minimum of 2+ years of accounts payable experience, including exposure to a full cycle AP desk.

+ Experience processing high-volume invoices, up to approximately 1,500 invoices per month.

+ Demonstrated experience with purchase orders and three-way matching or batching.

+ Ability to review invoices for appropriate general ledger coding, proof of product or service delivery, and correct sales tax.

+ Proficiency in determining general ledger codes using a Chart of Accounts.

+ Experience reconciling monthly vendor statements and resolving discrepancies.

+ Hands-on experience with accounts payable accruals and vendor check processing.

+ Ability to process credit card transactions and perform accurate data entry.

+ Experience completing electronic fund transfers (EFT) for vendor payments.

+ Strong Excel skills, including pivot tables and VLOOKUP or similar lookup functions.

+ Familiarity with ERP systems; experience with Microsoft Dynamics or similar platforms.

+ Excellent written and verbal communication skills for interacting with vendors and internal stakeholders.

+ Strong attention to detail and accuracy in a high-volume, deadline-driven environment.

+ Ability to prioritize tasks based on vendor terms and business needs.

+ Comfort working fully onsite in an office environment.

Additional

Skills & Qualifications

+

Experience with accounts payable automation, implementation, and process improvement initiatives.

+ Background in vendor relationship management and maintaining positive vendor partnerships.

+ Exposure to manufacturing or product-based environments is helpful but not required.

+ Experience supporting month-end close activities from an accounts payable perspective.

+ Ability to work effectively within a team of approximately 15 people and contribute to a collaborative culture.

+ Comfort working with different ERP systems beyond Microsoft Dynamics.

+ Strong organizational skills and the ability to manage multiple priorities in a fast-paced setting.

Work Environment

The role is fully onsite in a clean, well-maintained manufacturing facility that produces a variety of commercial doors. You will work in an office environment within this facility, using an ERP system (currently Microsoft Dynamics, though experience with other systems is welcome) and Excel for daily accounts payable tasks. The department consists of about 15 team members, fostering a family-oriented culture where everyone is a team player, approachable, and respectful.

The organization emphasizes…