Accounts Payable Specialist

Alliance Resource Group has partnered with a growing real estate financing organization that is looking to add an Associate focusing on accounts payable processing, including heavy ACH & wire activity. The company has adopted AI technology and looks to streamline accounting processes.

The Associate, Accounts Payable will report directly to the Manager. This role is responsible for compiling and maintaining accounts payable records, ensuring accuracy and efficiency in processing invoices, managing vendor communications, and supporting month‑end closing procedures. The individual will also play a key role in identifying opportunities to streamline processes and enhance productivity.

• Review and process invoices accurately and efficiently, ensuring that invoices are coded appropriately and that any discrepancies and issues are resolved in a timely manner.
• Research prior balances if invoices were received and if payments were made.
• If not, reach out to the vendor to ensure that the invoice submission process is followed.
• Prepare and process payments to vendors in accordance with the Company’s internal controls.
• Communicate with vendors regarding invoice inquiries, discrepancies, and payment status.
• Research and respond to all vendor and internal inquiries promptly and professionally.
• Review and process employee expense reports in accordance with company policies and verify expense receipts.
• Setup new vendors and maintain vendor files, including adding default accounts and expense types.
• Request W‑9 and certificate of insurance.
• Ensure compliance with internal controls, accounting principles, and regulatory requirements.

• Bachelor’s degree in accounting.
• A minimum of two years of corporate accounting experience, including accounts payable.
• Experience with Net Suite, RAMP & Expensify is a plus.
• Experience in Realestate, Banking & Financial Service industries is favored.