Accounts Payable Specialist

Classification:

Nonexempt

Pay:

$30.00 - $33.00 per hour

Reports to:

President, Executive Vice President, Controller

We’re looking for a detail-oriented Accounts Payable Specialist to join our team! The role handles daily accounting tasks focused on vendor payments, invoice processing, and supporting project-level financial accuracy. You’ll work closely with the Controller and Project Managers to keep payment records current and ensure vendors are paid on time.

• Review, code, and enter vendor invoices into the accounting system.
• Match invoices to purchase orders and verify approvals.
• Reconcile vendor statements and resolve discrepancies.
• Prepare weekly check runs and electronic payments.
• Maintain organized digital and physical records of invoices, receipts, and payment documentation.
• Assist with credit card reconciliation and expense reports.
• Communicate with vendors and internal teams to clarify billing issues.
• Support month-end closing by ensuring all payables are recorded accurately and timely.
• Assist with other accounting tasks as directed by the Controller.

• 2+ years of experience in accounts payable or general accounting.
• Construction industry or job cost accounting experience is preferred.
• Basic understanding of accounting principles (debits, credits, accruals).
• Proficient with Excel and accounting software (experience with Sage or similar systems is a plus).
• Strong attention to detail and ability to manage multiple deadlines.
• Clear communication and good organizational skills.

• Health and Dental Insurance
• 401(k) Retirement Plan with Company Match
• Flexible Schedule (if it doesn’t interfere with role responsibilities)
• Sick Pay
• Training Opportunities for Growth
• Mileage Reimbursement (when site visits are required)
• Phone Stipend (if role duties require frequent coordination)
• Paid Vacation and Holidays

• CALTEC Corp. participates in E-Verify to confirm work authorization.
• We are an Equal Opportunity Employer and value diversity in our workplace.
• No visa sponsorship (H1B or otherwise) is available at this time.
• Please do not contact the office directly.