Lease Administrator – Assistant

• Maintain organized filing systems to ensure efficient and accurate record management
• Process tenant Certificates of Insurance (COIs), including data entry and distribution of required notices
• Prepare and distribute the Commercial AM Report
• Generate balance due reports and issue tenant notifications as needed
• Accurately and timely post monthly commercial corporate rent checks
• Process invoices in Yardi and other platforms, ensuring proper coding and approval routing
• Coordinate and manage utility transfers, account setup, and ongoing maintenance
• Pull and prepare reports to support CAM reconciliations and annual budget processes
• Assemble reconciliation packages—including rent statements, reconciliation letters, and refund checks—for tenant distribution
• Process full-service lockbox payments, ensuring accurate posting
• Monitor and clear open charge batches and receipts within AME
• Review and resolve invoices pending in Payscan, including items requiring follow-up or additional action
• Review and post charge batches, including late fees and sales tax entries
• Review service contracts for accuracy and compliance with company standards
• Track and maintain vendor Certificates of Insurance
• Serve as backup support for Executive Suites operations as needed
• Process operating invoices for commercial managers without dedicated assistants via the centralized invoice email system
• Prepare general reports as requested by management
• Perform other duties as assigned to support departmental operations

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Real Estate, or related field preferred (or equivalent work experience)
• 2+ years of experience in commercial property management, real estate accounting, or related administrative support
• Experience with Yardi (preferred), including invoice processing, charge batches, and reporting
• Familiarity with CAM reconciliations, operating budgets, and tenant billing processes
• Experience handling COIs and vendor compliance documentation
• Proficiency in Microsoft Office Suite, particularly Excel

Demonstrates expertise in commercial property management and real estate accounting, with a strong focus on invoice processing, tenant billing, and compliance documentation. Proficient in utilizing Yardi and Microsoft Office Suite to support financial reporting and operational efficiency.

• Commercial Property Management
• Yardi Proficiency
• CAM Reconciliations
• Invoice Processing
• Tenant Billing Processes

• Data Entry
• Record Management
• Financial Reporting
• Charge Batch Review
• Budget Preparation
• Vendor Compliance Documentation
• Certificate of Insurance Processing
• Reconciliation Package Assembly
• Monthly Rent Posting
• Utility Transfer Coordination

• Associate’s Degree
• Bachelor’s Degree

• Real Estate Accounting
• Commercial Management
• Tenant Notifications
• Operating Budgets
• Service Contracts

• Yardi
• Microsoft Office Suite
• Excel