Senior Accounts Receivable Specialist

Senior Accounts Receivable Specialist

The Senior Accounts Receivable Specialist is responsible for managing the full-cycle accounts receivable process, including billing, cash applications, collections, account reconciliations, and customer account management. This role serves as a key resource for resolving complex AR issues, improving processes, and ensuring timely collection of outstanding receivables while maintaining positive customer relationships.

• Manage full-cycle accounts receivable activities, including invoicing, cash applications, collections, and account maintenance.
• Monitor aging reports and proactively follow up on past-due accounts to reduce outstanding balances.
• Investigate and resolve customer billing discrepancies, chargebacks, deductions, and payment disputes.
• Apply ACH, wire, credit card, and check payments accurately and timely.
• Perform account reconciliations and research unapplied or misapplied payments.
• Review customer creditworthiness and assist with credit evaluations and account setup.
• Partner with Sales, Customer Service, and Operations teams to resolve billing and collection issues.
• Prepare AR aging and collection reports for management review.
• Support month-end and year-end close processes, including reconciliations and audit requests.
• Identify opportunities to streamline AR procedures and enhance operational efficiency.
• Train and mentor junior AR team members as needed.
• Maintain accurate customer records and ensure compliance with company policies and accounting standards.

• 5+ years of Accounts Receivable experience, including high-volume collections and cash applications.
• Strong understanding of AR best practices, credit management, and collections processes.
• Experience with ERP systems such as Net Suite, SAP, Oracle, Microsoft Dynamics, JD Edwards, or similar platforms.
• Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law, Vaco/Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable…