Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist manages the full-cycle accounts payable process in a high-volume, collaborative office environment. This role focuses on accurate invoice processing, purchase order matching, vendor statement reconciliation, and payment execution while supporting process improvements and automation initiatives. The position offers comprehensive training, strong benefits, and the opportunity to work closely with a supportive and team-oriented department.

• Manage a full-cycle accounts payable desk, handling high-volume invoice processing of up to approximately 1,500 invoices per month.
• Review incoming invoices to ensure proper general ledger coding, confirmation of product or service delivery at various office locations, accurate sales tax application, and appropriate handling of credit memos.
• Perform three-way matching and batching of purchase orders, invoices, and receiving documents, ensuring accuracy and compliance with company policies.
• Prioritize invoice payments based on vendor terms and company guidelines to maintain positive vendor relationships and optimize cash flow.
• Monitor and manage an electronic inbox for invoices, ensuring timely receipt, organization, and processing of all incoming documents.
• Process monthly employee expense reports, including verification, coding, and entry into the accounts payable system.
• Determine and assign correct general ledger codes using the Chart of Accounts to support accurate financial reporting.
• Reconcile monthly vendor statements, investigating and resolving discrepancies between statements, invoices, and payments.
• Prepare and process accounts payable checks to vendors, ensuring proper approvals and documentation are in place.
• Handle credit card processing and related data entry, ensuring transactions are coded and recorded accurately.
• Complete electronic fund transfers (EFT) using ERP systems such as Microsoft Dynamics or similar platforms.
• Assist with accounts payable accruals and may support month-end close activities as needed.
• Collaborate with a team of approximately 15 department members, contributing to a respectful, team-oriented culture.
• Communicate effectively with internal stakeholders and vendors using clear written and verbal communication.
• Support automation, implementation, and process improvement initiatives within the accounts payable function.
• Maintain organized records and documentation for audits and internal reviews, adhering to established procedures.
• Ensure all accounts payable activities comply with company policies and internal controls, with no responsibility for collections or billing.

• Minimum of 2+ years of accounts payable experience, with exposure to a full-cycle AP desk.
• Proven experience processing high-volume invoices, up to approximately 1,500 invoices per month.
• Strong background in three-way matching and batching of purchase orders, invoices, and receiving documents.
• Hands-on experience with purchase orders (POs) and PO matching.
• Ability to review invoices for appropriate general ledger coding, proof of product or service delivery, and accurate sales tax application.
• Experience reconciling monthly vendor statements and resolving discrepancies.
• Proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions.
• Experience with ERP systems, preferably Microsoft Dynamics, with openness to other ERP platforms.
• Strong written and verbal communication skills for interacting with vendors and internal teams.
• Ability to determine general ledger codes from a Chart of Accounts.
• Experience processing accounts payable checks, credit card transactions, and electronic fund transfers (EFT).
• Demonstrated ability to work effectively in a team environment and build positive vendor relationships.

• Experience with accounts payable accruals and supporting month-end close activities.
• Background in manual invoice processing with an interest in automation and process improvement.
• Familiarity with implementation projects or enhancements within accounts payable or ERP systems.
• Comfort working with open-industry environments, including manufacturing settings.
• Strong attention to detail and organizational skills to manage high transaction volumes.
• Ability to adapt to evolving processes and contribute ideas for improving efficiency and accuracy.

This role is fully onsite in a clean, professional office environment within a manufacturing setting that produces commercial doors. The department consists of approximately 15 team members who foster a family-oriented culture where everyone is a team player, respectful, and approachable. The work involves regular use of ERP systems such as Microsoft Dynamics, Microsoft Excel, and standard office tools to manage accounts payable processes, including checks, credit card transactions, and electronic fund transfers.

The environment emphasizes collaboration, training, and support, with comprehensive benefits including…