Accounts Receivable Specialist

Job Title :
Accounts Receivable Invoicing Admin

Location :
Irvine, CA 92606

Duration : 6+ Months

Shift : 1st shift: MUST BE OK WITH 2 SATURDAYS A MONTH

Prepare and issue customer invoices accurately and in a timely manner using the company ERP system. Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.

Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping. Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).

Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).

Assist on Accounts Receivable collections. Work with contract administrators, customers, and entire AR team to ensure proper collection efforts.

Contact customers via phone or email to collect past-due balances.

Prioritize collection activities based on aging, risk, and account history.

Monitor promises to pay and follow up to ensure commitments are met.

Review A/R aging reports daily/weekly and take action on delinquent accounts and keeps notes on collection attempts.

Investigate short pays, deductions, chargebacks, and invoice disputes.

High school diploma or equivalent;
Associate's degree in Accounting, Finance, or related field preferred. Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.

Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas. Experience with ERP or billing systems and order-to-cash processes.

Associate's or Bachelor's degree in Accounting, Finance, or related field.

Experience with Microsoft Power BI or other reporting tools.

Prior experience in a manufacturing, distribution, or government-contracting environment.

Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws."