Senior Payroll Specialist

About Hugel

Founded in 2001,Hugel
is a South Korea-based global leader in medical aesthetics, specializing in the development and commercialization of botulinum toxin, hyaluronic acid fillers, skin boosters, threads, and biocosmetics. Over the past two decades, Hugel has built a strong global footprint, with commercial presence in approximately 70 countries and operations across nine international subsidiaries.

We are building our U.S. organization from the ground up, creating a culture that is intentionally different from traditional, highly layered companies. This is a rare opportunity to join at an early stage and help shape not only the business, but the way we work, lead, and grow together.

Our culture is rooted in high ownership, collaboration, and the belief that every voice matters. We value people who bring ideas, take initiative, and want a true seat at the table. In this environment, individuals are empowered to make an impact, move with agility, and help build what comes next.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment, embraces ambiguity, and is energized by the opportunity to learn and build alongside a team creating something special

As we expand and grow our portfolio and pipeline, we are seeking a Sr. Payroll Specialist to play a key role in payroll administration as well as the day-to-day operations of the Finance department at Hugel Aesthetics.

The Sr Payroll Specialist is a role that encompasses critical finance and payroll responsibilities. The role is responsible for auditing and processing Hugel Aesthetics' bi-weekly, multi-state payroll, while also supporting core accounting & month end planning activities across the finance team. This role requires strong attention to detail, payroll knowledge, and the ability to manage recurring deadline-driven work alongside broader finance support responsibilities.

This role will be a key partner to our HR, and G&A functions who support the broader organization, routinely collaborating on projects and process improvements. This role is well suited to a finance professional who is detail-oriented, organized, loves to learn and is comfortable managing a high volume of transactional work while maintaining a high level of confidentiality.

Note:

This role is a hybrid onsite role, expected to be in the Irvine office 3-4 days per week.

• Audit and process bi-weekly payroll for employees across multiple states, in partnership with the company's external payroll administration provider.
• Review payroll registers prior to finalization for accuracy of hours, earnings, bonuses/commissions, deductions, garnishments, and tax with holdings.
• Parter with HR/payment vendor for activities such as coordinating payroll calendars, resolving discrepancies, and escalating system or processing issues.
• Monitor multi-state payroll tax compliance, including withholding requirements, new-state tax registrations, and jurisdictional setup, in coordination with the payroll vendor.
• Process off-cycle payments, manual checks, retroactive pay adjustments, and payroll corrections as needed.
• Reconcile payroll registers to the general ledger each pay cycle and research/resolve variances.
• Prepare and post payroll-related journal entries and account reconciliations (payroll liabilities, benefits, accrued PTO, etc.).
• Be the system administrator for our payroll system. Maintain organized payroll records and supporting documentation to satisfy internal controls and audit requirements.
• Support year-end payroll activities, including W-2 review, bonus processing, and payroll tax reconciliations.

• Prepare and post journal entries and perform account reconciliations as part of the month-end and year-end close process.
• Prepare and post the monthly and quarterly bonus accrual and post the sales commission accrual
• Assist with general ledger maintenance, including basic accruals, prepaids, and account analysis.
• Support accounts payable and accounts receivable functions as needed.
• Support internal and external audit requests by preparing reconciliations, pulling supporting documentation for auditor inquiries.
• Identify and support process improvement opportunities within payroll and accounting workflows.

• Serve as a first point of contact for finance questions related to payroll, bonus, and sales commissions
• Perform ad hoc financial analysis and other duties as assigned.