Senior Payroll Specialist

Senior Payroll Specialist

Irvine, CA, US

6910865

Experience: Senior Level

Salary: $80,000 - $95,000 per year

Note:

This is a hybrid role, with an expectation of working in the Irvine office 3-4 days per week.

• Own bi-weekly, multi-state payroll processing.
• Review payroll for accuracy, including earnings, deductions, taxes, commissions, bonuses, and garnishments.
• Partner with HR and the payroll provider to manage payroll cycles and resolve issues.
• Process off-cycle payments, manual checks, retroactive adjustments, and corrections.
• Monitor multi-state payroll tax requirements and registrations.
• Serve as the Finance administrator for the payroll system.
• Maintain payroll records and documentation for compliance and audits.
• Manage year-end payroll activities, including W-2s, bonuses, and tax reconciliations.
• Reconcile payroll to the general ledger and resolve variances.
• Prepare payroll journal entries and account reconciliations.
• Record monthly and quarterly bonus and sales commission accruals.
• Assist with month-end and year-end close, including accruals, prepaids, and account analysis.
• Support internal and external audits with reconciliations and documentation.
• Identify opportunities to improve payroll and accounting processes.
• Assist with ad hoc financial analysis and Finance initiatives.
• Help build scalable payroll and accounting processes as the U.S. organization grows.

• Bachelor’s degree or an Associate’s degree in Accounting or Finance
• Has 5+ years of experience in finance and/or accounting.
• Experience processing and auditing multi-state payroll
• Working knowledge of multi-state payroll tax, wage and hour compliance, and payroll accounting principles.

We are a rapidly growing startup seeking the first Senior Payroll Specialist to support our next phase of growth.

• Competitive Compensation + Benefits
• 5% 401K Match
• Join a scaling company where your work has visible impact from day one
• Help develop and design the AR/AP processes
• This role is designed to evolve into a management position in 1-2 years
• Collaborative culture. A high-performing team that rolls up its sleeves together and celebrates wins together
• Exposure to broader finance transformation projects as the company scales