Landscape Associate

Position Summary

The Landscape Operations Administrator is a highly collaborative, detail‑oriented professional who supports the Landscape Management team in delivering high‑quality, sustainable, and compliant landscape operations. This role serves as a key connector between Landscape Managers, Property Management, Accounting, Risk Management, and external service partners, helping ensure work is well‑coordinated, budgets are managed responsibly, and regulatory requirements are met.

The ideal candidate enjoys supporting others, thrives in a team environment, and takes pride in keeping systems organized, processes moving forward, and people informed. This position plays an important behind‑the‑scenes role in enabling Landscape Managers to focus on field operations while ensuring administrative, financial, and reporting needs are handled with care and accuracy.

• Support landscape maintenance vendors through invoicing, bid package preparation, contract drafting, execution, and ongoing administrative oversight
• Coordinate correspondence, work orders, repair requests, extra work proposals, approvals, renewals, and tree pruning schedules in collaboration with Property Management/Operations Teams
• Assist with account management, budget tracking, variance reporting, coding, invoicing, and documentation within Coupa in partnership with Accounting and Landscape Managers
• Maintain organized operational records, support storm damage and insurance tracking with Risk Management, and contribute to capital projects
• Partner with Landscape Managers to support water compliance, prepare monthly water reports, and coordinate vendor meetings to help keep properties within local water district allocations

• Strong software skills in Word, Excel and Google

• Bachelor’s Degree (or equivalent experience)

• 1 - 3 years

Base Pay Range: $27.64 - $35.72

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full‑time employees including paid time off, matching 401(k), and health benefits.

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations:
Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.