Office & Operations Administrator

Irvine, CA | Part‑time (4–5 hours/day) | In‑Office

First Touch Soccer is a fast‑growing youth coaching organization serving hundreds of families across Southern California. We’re a small, high‑performing team looking for a capable, organized, and proactive Office & Operations Administrator who thrives in a dynamic environment and enjoys wearing multiple hats.

This is an in‑office role based in Irvine. You’ll play a central role in keeping our operations running smoothly — supporting families, coaches, internal systems, and our HR Business Partner. If you enjoy variety, ownership, and being the person who keeps everything moving, you’ll feel right at home here.

• Serve as the first point of contact for families and participants
• Respond to calls, emails, and inquiries with clarity and professionalism
• Provide accurate information on programs, schedules, and registration

• Manage online registrations and payments
• Maintain parent portals and update camper information
• Track attendance and generate reports
• Support seasonal program operations and form customization

• Assist with scheduling, communications, and light marketing tasks
• Maintain accurate databases and internal records
• Support day‑to‑day office operations and problem‑solve as needs arise
• Identify small operational issues before they become problems and bring solutions, not just questions
• Bring structure, follow‑through, and calm to a busy environment

• Assist our HR Business Partner with onboarding and compliance tasks
• Maintain employee files and documentation
• Support general HR administrative needs (HR support role, not HR specialist)

We are looking for someone who is proactive, organized, and energized by variety, someone who sees what needs to be done and gets it done.

• 2+ years of administrative or operations experience (preferred)
• Strong communication and organizational skills
• Confident using digital tools and software systems
• Available 4–5 hours/day in office (core hours 10am–3pm), with flexibility to increase hours during peak seasons
• Comfortable multitasking and managing priorities in a fast‑paced environment
• Positive, adaptable, and eager to learn
• Someone who enjoys solving problems, improving processes, and keeping things running smoothly without needing constant direction
• Enjoys taking ownership and supporting a small, collaborative team

• A role with real variety and impact
• Supportive, enthusiastic team culture
• Opportunities to make this role your own and grow across operations, customer service, and HR support
• Seasonal opportunities for extended hours
• A chance to improve systems, streamline workflows, and help shape how our operations evolve as we grow

Please submit your resume and a brief note sharing why this role appeals to you and how you and your experience aligns with what we’re looking for.