Administrative Assistant IV - Legal Department

Location:4199 Campus Drive, 9th Floor, Irvine, CA

Work Type:

Full-time

Department:

Legal

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time
Administrative Assistant IV position on our Legal team in our
Irvine, CA office. This position will provide high-level support to the Deputy General Counsel/Director of Legal Operations, and will also provide administrative assistance to the Legal team.

* This position is full-time, in-office only – Irvine, CA

• Responsible for administrative tasks and projects for Deputy General Counsel, such as scheduling meetings, answering phones, handling requests, and managing correspondence
• Coordinate and book travel, such as reserving flights, hotels, and car rentals
• Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
• Assist Deputy General Counsel with coordinating daily tasks to optimize workflow
• Help manage Deputy General Counsel calendar, plan meetings, and execute the day-to-day administration
• Assist Deputy General Counsel with special projects and project activities, including simple tasks and larger project plans
• Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
• Prepare meeting materials, including PowerPoint presentations and booklets for C-level and Executive meetings
• Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Legal team
• Be part of a team-oriented department and assist in other areas as needed
• Full-time, Hourly (Non-exempt)
• Pay Range is $41.10-$47.25 per hour
  The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
• Office Hours in Irvine:
  Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

• Bachelor's degree in Business Administration or related field, preferred
• 5+ years’ experience in an Executive Assistant or Senior Executive role, preferably in a Legal department or Law Office
• Experience with expense management, such as Concur or Quick Books, preferred
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• Proven ability to manage multiple calendars
• Experience with coordinating and booking travel
• Strong time management and interpersonal skills
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
• Highly adaptable with excellent time-management and follow-through skills

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company’s western territory solely in Baldwin Park, California, where the company was founded in 1948.

Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information…