Administrative Assistant II - Legal Department

Location: 4199 Campus Drive, 9th Floor, Irvine, CA

Work Type:

Full-time

Department:

Legal

Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time Administrative Assistant II position on our Legal team in our Irvine
, CA office. This position will be responsible for supporting the administrative needs of the Legal department.

* This position is full-time, in-office only – Irvine, CA

• Responsible for administrative tasks and projects for the Legal department, such as scheduling meetings, answering phones, handling requests, processing invoices, and managing correspondence
• Coordinate and book travel for the team, such as reserving flights, hotels, and car rentals
• Manage travel expenses and receipts, using travel and expense management software (i.e. Concur)
• Coordinate daily tasks with the team to optimize workflow
• Help manage department calendars, plan meetings, and execute the day-to-day administration
• Familiarity with legal language and principles, filing procedures, litigation calendaring and processing, court pleadings and processes, and other related matters
• Assist the Legal department with special projects and project activities, including simple tasks and larger project plans
• Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
• Prepare meeting materials, including PowerPoint presentations and booklets in support of Legal team projects/initiatives
• Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Legal team
• Be part of a team-oriented department and assist in other areas as needed
• Full-time, Hourly (Non-exempt)
• Pay Range is $28.30-$32.00 per hour
  The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we will consider your experience and other job-related factors.
• Office Hours in Irvine:
  Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

• Bachelor's degree in Business Administration or related field, preferred
• 3-5 years’ experience in an administrative role, preferably in a Legal department or Law Office
• Experience with expense management, such as Concur or Quick Books, preferred
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• Proven ability to manage multiple calendars
• Experience with coordinating and booking travel
• Strong time management and interpersonal skills
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Word, Excel, PowerPoint and Outlook
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
• Highly adaptable with excellent time-management and follow-through skills

• In-N-Out Burger Store or Support experience: 2+ years
• Store Management or Store Trainer experience a plus
• Excellent MS Office 365 knowledge - Must be computer and desktop PC savvy;
  Strong knowledge and use of Microsoft office suite programs
• Excellent written and verbal communication skills;
  Strong writing organizational skills

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the…