Purchasing Coordinator

Job Overview

Our client, a respected and growing home builder, is seeking a detail-oriented Purchasing Coordinator to join their team. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and has a strong understanding of the homebuilding process.

• Provide administrative support to the purchasing team including processing bid packages, managing option sheets, and maintaining trade partner/vendor files.

• Prepare and distribute project-specific bid packages using standard features and specifications.

• Track, update, and analyze monthly cost changes, bids, and budgets to maintain accurate project pricing.

• Create and maintain scopes of work and bid documents for new and existing trade partners.

• Manage master bid lists and vendor contact databases.

• Analyze and process variance purchase orders, change orders, and notices to proceed.

• Support with quarterly reporting, unit pricing database management, and cost savings analysis.

• Coordinate onboarding for new vendors: applications, insurance, training, and documentation.

• Track deliveries, purchase orders, and ensure proper allocation of expenses to budgets.

• Resolve invoice discrepancies and research billing issues with trade partners and vendors.

• 1-2 years of experience in purchasing coordination, construction administration, or similar role; homebuilding industry experience preferred.

• Strong administrative and organizational skills with exceptional attention to detail.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with homebuilding software such as HB1, Buildertrend, or similar is a plus.

• Ability to read and interpret construction documents, plans, contracts, and scopes of work.

• Comfortable managing multiple deadlines, schedules, and priorities in a high-volume environment.