Admin Assistant - Nursing

Role: Supports the Department of Nursing in all administrative details including Director of Nursing (DON) and Assistant Director of Nursing (ADON).

Essential Duties and

Responsibilities include:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily.

Administrative/Faculty

• Front
  
  Desk Duties:
  
  Answering Phones, Greeting Guests, Screening Visitors.
• Support the Directors in administrative details:
  Manage meetings/commitments, conference calls etc. that fit the Director of Nursing's schedule. Prepare agendas, arrange meeting facilities and act as recording secretary; prepare minutes at assigned meetings, travel planning.
• Nursing Department Weekly Update Email.
• Monthly Faculty Staff Meetings:
  Coordinate Schedule, Prepare Agenda with Directors, Minutes.
• Office Supply Ordering & assist lab supply ordering (as needed).
• Event Planning:
  Coordination, Employee recognition, Christmas Cards to Clinical Partnerships, Advisory Board Meeting.
• Mail & Package Distribution
• Filing Documents
• Reimbursements, Check Requests, Purchase Orders, Expense Reports and Credit Card Reconciliation via Chrome River.
• Assist with program accreditation: data collection, reporting, and correspondence with agencies.
• Monthly University Commencement meetings.
• Checkout textbooks to instructors/ record return of textbooks & assist in desk copy requests to vendor.

Student/Clinical

• Add/Drop Forms
• Pinning Ceremony/Grad Prep:
  Programs, Awards (voting & creation).
• Graduation Applications 3 x year
• White Coat Ceremony Prep:
  Programs
• Academic Warning Communication
• DAS Testing Accommodations (documentation, test security, student placement) Monday through Friday.
• Taking minutes at student meetings with Directors.
• Student Name Changes/Name Tag Replacements.
• Supervise Student Employees
• Appeals:
  Student Communication, Committee Set Up & Minutes, Prep of documentation, Decisions Letters, filing documentation.
• Draft and mail preceptor certificates each semester

Education and/or

Experience:

Bachelor's degree from a four-year college or university

Full Time Staff, Non-Exempt

$23.46/hr

Benefits: Health, vision, dental, and life insurance. Retirement plans with employer matching.