Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.

Responsibilities:

- Perform financial data entry with precision, utilizing Quick Books Online for tracking and reporting.

- Assist in Accounts Payable processes, including preparing and printing checks for timely payments.

- Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.

- Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.

- Utilize Excel for data tracking and analysis to support financial and administrative needs.

- Deliver clerical assistance and general office support to management and team members as required.

- Ensure the office remains well-organized and operational by managing daily tasks efficiently. Requirements - Must be bilingual, fluent in both Spanish and English.

- Minimum of 3 years of office experience is required.

- Strong proficiency in Quick Books Online is highly preferred.

- Intermediate knowledge of Microsoft Excel for data tracking and reporting.

- Familiarity with financial data entry and Accounts Payable processes.

- Experience in construction or working within a small office environment is a plus.

- Reliable transportation to and from the office is essential.

- High attention to detail, excellent organizational skills, and a detail-oriented approach are necessary for success. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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