Administrative Assistant

Our long term client, a well established and growing organization, is seeking a proactive and detail?oriented Administrative Assistant to join their team. This role is ideal for someone who thrives in a fast?paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly.

The Administrative Assistant will play a key role in supporting daily business operations, coordinating communication, and ensuring the team has what they need to succeed. This is a great opportunity for someone who values stability, professional growth, and being part of a collaborative, supportive workplace.

• Provide day to day administrative support to leadership and team members
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare and edit documents, reports, and presentations
• Handle incoming calls, emails, and general correspondence
• Assist with data entry, filing, and maintaining organized records
• Support office operations, supply management, and vendor coordination
• Help with special projects and tasks as needed

• Previous administrative or office support experience preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to multitask, prioritize, and adapt to changing needs
• Professional, reliable, and committed to high?quality work

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.