Public Records Analyst

University of California Irvine

Public Records Analyst

• Req
• Payroll
  
  Job Title:
  
  005256-PROJECT POLICY ANL 2 RP
• Location:
  
  Irvine, California
• Organization: UCI Campus
• Division:
  Campus Administration
• Department:
  Public Records Office
• Reports to
  
  Title:
  
  007597-HR GENERALIST 4
• Position Type:
  Full Time
• Salary Range Minimum: USD $28.88/Hr.
• Salary Range Maximum: USD $49.76/Hr.

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit (Use the "Apply for this Job" box below)..

Public Records Office is part of the Division of Equal Opportunity and Compliance led by the Vice Chancellor of Equal Opportunity and Compliance. The purpose of the Public Records Office is to provide access to public information concerning the conduct of the people's business. This access is a fundamental right of people that are interested in the operations of UC Irvine.

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Under general supervision, incumbent will process and respond to requests for records under the California Public Records Act (CPRA), Information Practices Acts (IPA) and the Family Educational Rights and Privacy Act (FERPA).

The Public Records Analyst will correspond with requesters, track requests for records, and analyze the scope of the request to identify responsive records. Under the direction of the Public Records Office staff, incumbent organizes responsive documents, reviews and redacts exempted information prior to releasing records. The work requires the analyst to establish and maintain an understanding of university functions, positive working relationships with campus contacts, and accommodations to help record holders with locating and collecting records.

Public Records work requires the analyst to work with requesters to clarify requests for records, define the scope of searches, gather data related to a request and propose solutions that balances the public's right to access records against personal privacy rights and other confidentiality considerations. This position requires timeliness, the ability to frequently reset priorities, and organize and communicate information to and from multiple sources, including department managers, campus counsel, and others.

Incumbent will serve as support for office initiatives and activities including scheduling, training, document scanning, and other general office duties.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

• Strong computer skills with proficiency in the use of the Microsoft Windows operating system and the following application programs:
  Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, electronic mail, and the Internet. Familiarity with Adobe Acrobat and the use of PDF formatted files.
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to consistently maintain professional demeanor as a representative of the university.
• Proficient in ability to use discretion and maintain all confidentiality.
• Ability to maintain and safeguard confidentiality of documents.
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Attention to detail with strong proofreading skills.
• Proficient in ability to multi-task with demanding time frames with the judgement to seek assistance from the public records team to meet statutory obligations to provide timely access to records.
• Working knowledge of applicable policy analysis techniques. Ability to comprehend and apply State and Federal laws and University policies related to information practices and public records. Ability to use knowledge of public records law, privacy practices university policy and system wide guidance to collect and prepare information for use in discussions, meetings with colleagues and external constituents.
• Ability to communicate clearly and accurately with proper grammar to a diverse group of internal and external stakeholders.
• Effective interpersonal skills including the ability to work in a team environment and work…