Operations Associate

Epinex Diagnostics, Inc. is seeking a highly organized and motivated Operations Associate to support the company’s daily administrative and operational functions. This role plays a key part in ensuring efficient office operations, coordinating internal activities, and supporting leadership with administrative, financial, and documentation tasks.

The ideal candidate is detail-oriented, proactive, and comfortable working independently in a fast-paced small company environment.

• Provide general administrative and operational support to company leadership.
• Manage scheduling, meeting coordination, and conference calls.
• Draft correspondence, reports, and internal documentation.
• Serve as a point of contact for investors, vendors, and external partners.
• Assist with basic accounting tasks, including tracking project expenses and preparing invoices.
• Organize incoming bills, receipts, and payroll documentation for bookkeeping and accounting.
• Maintain office supplies and coordinate procurement of materials and equipment.

• Maintain the company’s document control system, ensuring records are accurate and up to date.
• Draft, edit, and maintain company procedures, policies, and work instructions.
• Organize and archive operational and regulatory documentation.

• Assist with onboarding and training of new staff.
• Coordinate task assignments and support team productivity.
• Help ensure company policies and operational procedures are followed.

• 2+ years of experience in an office or administrative environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and prioritize tasks effectively
• Proficiency with:
• Microsoft Office (Word, Excel, Outlook)
• Google Workspace
• Ability to manage multiple responsibilities and meet deadlines.

• Bachelor’s degree or equivalent experience
• Experience in biotechnology, medical device, or healthcare industry
• Familiarity with Quick Books or accounting systems (training available)
• Strong interpersonal skills and ability to work with diverse stakeholders.

• Full-Time Position
• Typical Schedule:
  
  9:00 AM – 5:30 PM (flexibility available)
• Salary:
  Commensurate with experience

• Irvine, CA

Candidates should be able to reliably commute to Irvine or relocate prior to starting employment.