Medical Administrative Assistant

Medical Administrative Assistant â Family Office

A rare opportunity to combine medical expertise with executive-level support in a private family office serving Ultra-High-Net-Worth (UHNW) individuals and families. This role sits at the intersection of healthcare coordination, discretion, and white-glove service.

Youâll manage complex medical scheduling, surgical coordination, insurance authorizations, and sensitive documentation while serving as a trusted liaison between physicians, specialists, insurance providers, and family office leadership. This position operates in a high-trust environment and requires exceptional judgment, confidentiality, and emotional intelligence.

• Coordinate high-volume clinical, academic, and administrative calendars
• Schedule surgeries and ancillary care; manage pre-op logistics and authorizations
• Maintain HIPAA-compliant medical records and time-sensitive documentation
• Triage communications and prioritize urgent medical matters
• Provide executive-level administrative support within a single- or multi-family office
• Handle financial admin tasks including invoices, expenses, and reimbursements

• Direct experience in a single-family or multi-family office (family business experience not accepted)
• Experience supporting UHNW individuals or families
• Background in medical administration, healthcare coordination, or executive support
• Strong knowledge of medical terminology, insurance processes, and clinical workflows
• Exceptional discretion and ability to manage competing priorities independently

• Experience with complex or ongoing medical care
• Familiarity with concierge or private healthcare networks
• Executive Assistantâlevel organizational skills
• Proficiency with EHR systems and standard office technology

In-office, high-discretion family office setting; occasional after-hours availability required.