Office Coordinator
Listed on 2026-05-23
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Data Entry -
Business
Office Administrator/ Coordinator, Administrative Management
About the Company
Our client is a well-established company in the nutraceuticals industry
, specializing in high-quality ingredients and products used in health and wellness. They operate in a collaborative, fast-paced environment and are looking to add a reliable, detail-oriented Office Coordinator to support their day-to-day operations.
The Office Coordinator will serve as the central point of contact for office operations
, supporting administration, logistics, and light sales coordination. This is a highly visible, hands-on role where you’ll help keep the office running smoothly and efficiently.
This position is ideal for someone who thrives in a stable, long-term role
, enjoys wearing multiple hats, and can work independently with minimal supervision.
Office Administration
- Manage general office operations and serve as the main point of contact for administrative needs
- Process expense reports and assist with reimbursements
- Coordinate vendor payments (e.g., utilities, telecom, insurance, etc.)
- Maintain organized records and documentation
- Support employee-related administrative tasks (benefits coordination, onboarding support, etc.)
- Assist with inventory tracking and reporting
- Coordinate shipments, returns, and sample distribution
- Support warehouse coordination and basic stock reconciliation
- Ensure smooth flow of goods and documentation across internal and external partners
- Provide administrative support to the sales team as needed
- Assist with order processing and documentation
- Help coordinate materials and logistics tied to customer needs
- Act as a liaison between internal teams and external partners
- Order office supplies and maintain a clean, organized workspace
- Coordinate meetings, schedules, and occasional office events
- Serve as the go-to person for day-to-day office needs
- Support leadership with ad hoc tasks and projects
- 2–5+ years of experience in an administrative, office coordinator, or operations role
- Experience in a small to mid-sized company environment is a plus
- Strong organizational skills with excellent attention to detail
- Ability to multitask and manage shifting priorities
- Self-starter who can work independently and take ownership
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong communication and interpersonal skills
- Someone dependable, consistent, and detail-driven
- Comfortable working in a fully onsite role
- A “go-to” team player who enjoys supporting multiple functions
- Someone who values stability and long-term growth within a company
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